Advancement Officer, Student Awards

Closed for Applications

Reporting to the Executive Director, Advancement, the Advancement Officer, Student Awards is responsible for coordinating the Student Awards Program including special scholarships, bursaries and graduation awards.

  • Department
    Office of Advancement — Supervised by: Executive Director, Advancement
  • Compensation
    $1164.37 per week
  • Hours
    35 Hour Work Week
  • How to Apply
  • Terms

    This position is covered by United Steelworkers “All Employee” Bargaining Unit

    Position Title: Advancement Officer, Student Awards
    Office: Office of Advancement
    Supervisor:Executive Director, Advancement
    Hours: 9 a.m. to 5 p.m. (35 hours per week) with occasional evening/weekend hours
    Compensation: $1,164.37 per week
    Terms: Full time/permanent
    Posting Date: October 7, 2022
    Closing Date: October 21, 2022
    Apply to:
    Attention: Human Resources
    (please include position title in subject line of email when submitting resume and cover letter)

    The University of St. Michael’s College is one of the oldest and most distinctive post-secondary institutions in Ontario and one of three universities federated with the University of Toronto. Founded in 1852 by the Congregation of St. Basil from Annonay, France, St. Michael’s offers undergraduate students’ full access to the complete range of courses offered by the University of Toronto, as well as its own unique academic programs. St. Michael’s is home to over 5000 undergraduate and 250 graduate students, who live and learn in the heart of Canada’s greatest research university. St. Michael’s offers a close-knit and inviting community that maintains its Catholic identify while welcoming people of all backgrounds.

    St. Michael’s is supported by a loyal and generous community of over 38,000 alumni and friends. Their commitment to our past, present and future is creating exciting opportunities to expand and strengthen alumni involvement, advocacy and financial support. As we look forward to our 180th anniversary in 2032, we are operating with a strategic plan titled
    St. Mike’s 180: Rooted in the future. The plan, which imbues all aspects of university life, is built on three pillars: academics, community and sustainability, all stemming from the University’s commitment to the Catholic Intellectual Tradition.
    As part of Defy Gravity: The Campaign for the University of Toronto, we seek to harness the talent, generosity, and compassion of our global community to strengthen the
    University’s commitment to inclusive excellence and accelerate work on the most complex issues facing our world today.

    Reporting to the Executive Director, Advancement, the Advancement Officer, Student Awards is responsible for coordinating the Student Awards Program including special scholarships, bursaries and graduation awards. This highly collaborative role works with colleagues to manage communication cycles and advertise available awards, consults with stakeholders from the Registrar’s office and Principal’s office to identify candidates, convenes the College Awards Committee to adjudicate awards, and ensures awards are administered. The incumbent manages the annual graduation awards ceremony, including communication and event responsibilities. The incumbent has a thorough knowledge of donor-related funds and manages donor engagement and communication to relay philanthropic impact.
    This highly collaborative role interacts closely with colleagues in Advancement and throughout the University of St. Michael’s College, as well as serving as a representative of the Advancement Team with donors, students, alumni, and colleagues in the Division of Advancement in the University of Toronto.

    • Drive processes related to student awards, convening stakeholders through the year to adjudicate awards as applicable
    • Develop or refine processes as necessary
    • Manage communication strategies for various awards cycles; draft communications to students to advertise awards
    • Serve as the main point of contact for bursaries that are available on an emergency basis, interacting with colleagues to ensure funds flow to students as required
    • Ensure that donor-related accounts in Financial Edge include current donor agreements and relevant documentation, and that fund use is summarized for easy reference
    • With direct support from the Registrar’s and Principal’s offices, develop material on eligibility to support the adjudication process
    • Convene the College Awards Committee, drive the adjudication process and serve as recording secretary; ensure that administrative tasks are completed and outcomes are documented, and that awards flow to students as required
    • Produce fund summaries to inform communication with donors
    • Support the development of annual reports for donor-related funds
    • Acquire and supply messages of gratitude from beneficiaries of donor funding to colleagues or donors
    • Work collaboratively with the Registrar’s Office and Principal’s Office staff to coordinate and execute award ceremonies and related events
    • Produce regular awards related reports and updates to be shared with other departments
    • Ensure timely and accurate recording of donor information and coding in ARBOR
    • Serve as a representative for the University of St. Michael’s College within and beyond the University community, consistently and convincingly demonstrating the role and importance of philanthropy
    • Perform other duties as assigned

    • Bachelor’s degree or equivalent combination of education and experience
    • Familiarity with the post-secondary education environment is an asset
    • Experience with information, data management and donor financial reporting
    • Experience working with software and databases such as ARBOR, CRM, Financial Edge is an asset
    • Experience synthesizing information from various sources
    • Excellent communication skills, written and oral, and a meticulous attention to detail
    • Strong numeracy skills, and a focus on accuracy
    • Excellent interpersonal skills
    • Excellent project management skills
    • Creativity, tact, diplomacy and problem-solving skills; demonstrated ability to exercise judgment and respect confidentiality
    • Strong organizational skills and ability to manage multiple, competing deadlines and priorities
    • Advanced computer skills including Microsoft Office applications (Word, Excel, Outlook, Sharepoint), Adobe

    As an employee of the University, you must be fully vaccinated to be able to attend and perform duties on University premises as required, even if some or all of your duties can be performed remotely.
    To read about our exemptions please visit our Guidelines on Vaccination.

    We thank all applicants for their interest. Only those considered for an interview will be contacted.
    The University of St. Michael’s College is strongly committed to diversity within its community and especially welcomes applications from racialized persons/persons of colour, women, Indigenous/Aboriginal people of North America, persons with disabilities, LGBTQ persons, people who take a religiously informed view of human experience, and others who may contribute to further diversification of ideas.
    All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

    If you require accessibility accommodation, please contact Human Resources at