Assistant Registrar, Admissions and Financial Aid

Closed for Applications

Under the general direction of the Registrar and in collaboration with other members of the office, provides academic, financial aid, and admissions advising to current or future students of St. Michael’s College; responsible for the overall administration and coordination of the College’s student financial aid program; performs other duties as required.

  • Department
    Office of the Registrar and Student Services — Supervised by: Director of Student Services & Registrar
  • Compensation
    $ 1,366.65 per week
  • Hours
    35 Hour Work Week
  • How to Apply
    hr.stmikes@utoronto.ca
  • Terms

    UNIVERSITY OF ST. MICHAEL’S COLLEGE
    JOB OPPORTUNITY

    This position is covered by United Steelworkers “All Employee” Bargaining Unit

    Position Title: Assistant Registrar, Admissions and Financial Aid
    Department: Office of the Registrar and Student Services
    Supervisor Registrar and Director of Student Services
    Compensation: $ 1,366.65 per week
    Hours: 35 Hour Work Week
    Terms: Permanent / 6 Month Probation
    Posting Date: August 2, 2022
    Closing Date: August 17, 2022
    Apply to: hr.stmikes@utoronto.ca
    Attention: Human Resources
    (please include position title in subject line of email when submitting resume and cover letter)

    PROFILE
    The University of St. Michael’s College, federated with the University of Toronto, is a Catholic institution of higher learning founded by the Congregation of St. Basil, whose motto, “Teach me goodness, discipline and knowledge,” sets the tone for campus life. Committed to the pursuit of knowledge, meaning and truth, USMC is a dynamic centre where Catholic intellectual thought thrives in a context of academic freedom and rigorous debate. The University of St. Michael’s College boasts a large and dynamic undergraduate division, a Faculty of Theology and one of the busiest and most important libraries on the University of Toronto Campus.

    POSITION SUMMARY
    Under the general direction of the Registrar and in collaboration with other members of the office, provides academic, financial aid, and admissions advising to current or future students of St. Michael’s College; responsible for the overall administration and coordination of the College’s student financial aid program; performs other duties as required.

    FINANCIAL AID (50 %)
    Advises students on accessing various sources of financial assistance; reviews grant applications, ensures completeness and accuracy of information on the application; meets individually and counsels students who have complex, difficult or serious financial problems, and who are referred by staff within the Office of the Registrar and Student Services or by other offices of the University; makes referrals to other specialized services and resources within the University, the University of Toronto and/or community or health services as appropriate; advises students on all financial matters, funding opportunities, scholarships, bursaries, OSAP and UTAPS; makes decisions on routine applications, ensures decisions are consistent with the terms of the awards and provides complete and timely follow up with the applicant and relevant university offices; works closely with the Associate Registrar: Awards, Academic and Student Services, and the Director of Student Services and Registrar providing direction and making suggestions for improvement in policies and procedures for the Financial Aid Program.

    ADMISSIONS(10%)
    Assists the Director of Student Services and Registrar on admissions initiatives, including scheduling, creation and interpretation of admissions reports and data. Assists in maintaining the USMC sections of the website managed by the Office of the Registrar and Student Services. May be required to participate in on-campus and select off campus recruiting events.

    ACADEMIC ADVISING(40%)
    Provides academic and career related/skills development advising by appointment and on a drop in basis to new and continuing undergraduate students. This includes course selection, programs of study, degree requirements, transfer credits, petitions and appeals, probation and suspension, explaining Faculty of Arts and Science and university policies and practices and referral to other USMC and U of T services as required.

    OTHER
    Responds to e-mails; represents the University and the Faculty at on-campus and off-campus recruitment events; assists in managing and coordinating the University’s annual events and ceremonies (Convocations and Awards Ceremonies); helps maintain the accuracy of information posted on the college web site. Any other duties as assigned by the Director of Student Services and Registrar.

    SKILLS/QUALIFICATIONS

    • Five plus years working in a related capacity
    • Working knowledge of ROSI/ACORN, Degree Explorer, Course Finder, Transfer Explorer and related features is a definite asset
    • Demonstrated ability to work under pressure, meet deadlines, and work independently.
    • Experience with educational and mission oriented institutions preferred.
    • Ability to learn and apply complex policies and procedures.
    • Ability to work well in a cross-cultural environment.
    • Advising/counselling experience.
    • Excellent one-on-one communication.
    • Demonstrated initiative
    • Ability to compose brief, clear and correct text in conventional English
    • Organized, articulate, conscientious, diplomatic; good listener; good judgment; reliability; attention to detail; service oriented with a friendly manner.
    • Ability to create and edit documents in Microsoft Word, Excel, Power Point

    EDUCATION
    University degree and 5 plus years related experience within a post-secondary environment.

    As an employee of the University, you must be fully vaccinated to be able to attend and perform duties on University premises as required, even if some or all of your duties can be performed remotely.
    To read about our exemptions please visit our Guidelines on Vaccination.

    We thank all applicants for their interest. Only those considered for an interview will be contacted.

    The University of St. Michael’s College is strongly committed to diversity within its community and especially welcomes applications from racialized persons/persons of colour, women, Indigenous/Aboriginal people of North America, persons with disabilities, LGBTQ persons, people who take a religiously informed view of human experience, and others who may contribute to further diversification of ideas.
    All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

    If you require accessibility accommodation, please contact Human Resources at hr.stmikes@utoronto.ca.