Assistant Registrar: Advising, Recruiting

Closed for Applications

Under the general direction of the Registrar and Director of Student Services and in collaboration with other members of the office, provides academic advising to students of St. Michael’s College; participates in the recruiting efforts of the College, and assists in maintaining the web presence of the Office of the Registrar and Student Services; performs other duties as required.

  • Start Date
    January 3, 2022
  • Department
    Office of the Registrar and Student Services — Supervised by: Registrar & Director of Student Services
  • Compensation
    $1366.65/week
  • Hours
    35 Hour Work Week (flexible schedule required)
  • How to Apply
    hr.stmikes@utoronto.ca
  • Terms

    UNIVERSITY OF ST. MICHAEL’S COLLEGE
    JOB OPPORTUNITY

    This position is covered by United Steelworkers “All Employee” Bargaining Unit

    Position Title: Assistant Registrar: Advising, Recruiting
    Department: Office of the Registrar and Student Services
    Supervisor Registrar & Director of Student Services
    Compensation: $1366.65/week
    Hours: 35 Hour Work Week (flexible schedule required)
    Terms: Full-Time / Permanent / 6 month probation
    Posting Date: November 30, 2021
    Closing Date: December 10, 2021
    Apply to: hr.stmikes@utoronto.ca
    Attention: Human Resources
    (please include position title in subject line of email when submitting resume and cover letter)

    POSITION SUMMARY

    Under the general direction of the Registrar and Director of Student Services and in collaboration with other members of the office, provides academic advising to students of St. Michael’s College; participates in the recruiting efforts of the College, and assists in maintaining the web presence of the Office of the Registrar and Student Services; performs other duties as required.

    Academic advising:
    Provides academic and career related/skills development advising by appointment and on a drop in basis to new, continuing and returning students. This includes course selection, programs of studies, degree requirements, transfer credits, petitions and appeals, probation and suspension, preparation for professional and graduate programs, international study, fee payment and refunds, access to student services and co-curricular activities, skills development, explaining faculty and university policies and practices and referral to other university services as required.

    Recruiting:
    Assists the Registrar and Director of Student Services in formulating and executing recruitment strategies for the College; co-ordinates and participates both on and off campus recruitment outreach (school visits and events) in collaboration with other members of the USMC Admissions and Recruiting team; research, register & schedule upcoming job/career fairs, schedule and attend off‐site school visits; conduct presentations at outreach events and recruitment opportunities

    Other
    Responds to e-mails; assists in transition events for new students; assists in ceremonies such as convocation and the awards receptions; helps maintain the accuracy of information posted on the college web site, in particular the Registrar and Student Services web pages.

    SKILLS/QUALIFICATIONS

    • Three to five years working in a related capacity
    • University of Toronto experience preferred.
    • Demonstrated ability to work under pressure, meet deadlines, and work independently.
    • Knowledge of Canadian and international education systems is required
    • Considerable experience with event planning, one-on-one communications and public speaking is required
    • Ability to work well in a cross-cultural environment.
    • Excellent one-on-one communication. Demonstrated initiative
    • Ability to compose brief, clear and correct text in conventional English
    • Organized, articulate, conscientious, diplomatic; good listener; good judgment; reliability; attention to detail; service oriented with a friendly manner.
    • Willingness to work weekends and evenings on occasion.
    • Ability to learn and apply complex policies and procedures.
    • A valid driver’s license is required
    • Working knowledge of ROSI/ACORN, Degree Explorer, Course Finder, WordPress, Transfer Explorer and related features is a definite asset
    • Ability to create and edit documents in Microsoft Word, Excel, Power Point
    • Ability to use a personal computer, photocopier, scanner.

    EDUCATION

    University degree and 3-5 years related experience within a post-secondary environment.
    Vaccination Requirement
    As an employee of the University, you must be fully vaccinated to be able to attend and perform duties on University premises as required, even if some or all of your duties can be performed remotely. To read about our process in reviewing Medical Exemptions please visit this link.

    We thank all applicants for their interest. Only those considered for an interview will be contacted.

    All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. The University of St. Michael’s College is committed to equity in employment and diversity. If you require accessibility accommodation, please contact the Human Resources Officer at 416-926-7118 or hr.stmikes@utoronto.ca