Assistant Registrar, Student Services

Closed for Applications

Under the general direction of the Registrar and in collaboration with other members of the office, provides academic advising and student services to students of St. Michael’s College; performs other duties as required.

  • Department
    Office of the Registrar and Student Services — Supervised by: Registrar & Director of Student Services
  • Compensation
    $1,353.12 per week
  • Hours
    35 hours a week
  • How to Apply
  • Terms
    Position Title: Assistant Registrar, Student Services
    Department: Office of the Registrar and Student Services
    Supervisor Registrar & Director of Student Services
    Compensation: $1,353.12 per week
    Hours: 35 Hour Work Week
    Terms: Full-Time, Permanent
    Posting Date: May 3, 2021
    Closing Date: May 10, 2021
    Apply to:

    Attention:  Human Resources

    (please include position title in subject line of email when submitting resume and cover letter)


    Under the general direction of the Registrar and in collaboration with other members of the office, provides academic advising and student services to students of St. Michael’s College; performs other duties as required.

    Academic Advising and Student Services

    Provides academic and career related/skills development advising by appointment and on a drop in basis to new, continuing and returning students. This includes course selection, programs of studies, degree requirements, transfer credits, petitions and appeals, probation and suspension, preparation for professional and graduate programs, international study, fee payment and refunds, access to student services and co-curricular activities, skills development, explaining faculty and university policies and practices and referral to other university services as required. Maintains collaborative relationships with various offices at the University related to student progress, embedded student services including but not restricted to learning strategists and career advisors, as well as developing and offering student success opportunities at SMC.


    Assists in identifying and developing international opportunities for the University of St. Michael’s College; this could include undergraduate, graduate and faculty – both in bound and out bound.  Particular attention will be directed to undergraduate international student rules and regulations as pertain to students registered in the Faculty of Arts and Science.  Responsibilities include programming related to transition to study in Canada and knowledge of processes and offerings associated with the Centre for International Experience.

    Academic Integrity

    This position requires a thorough knowledge of the Academic Integrity rules and regulations as described by the University and assists and or develops and presents information, in person or via the SMC website and other channels, to students, staff and faculty of the college.  Assists in student interaction with the Student Academic Integrity Office.


    Responds to e-mails; represents the college and the faculty at on-campus and off-campus recruitment events; assists in transition events for new students; assists in ceremonies such as convocation and the awards receptions; helps maintain the accuracy of information posted on the college web site.


    • Three to five years working in a related capacity (University of Toronto experience preferred).
    • Demonstrated ability to work under pressure, meet deadlines, and work independently.
    • Ability to work well in a cross-cultural environment.
    • Excellent one-on-one communication.
    • Demonstrated initiative in areas of student services and academic advising, in particular as related to international students.
    • Ability to compose brief, clear and correct text in conventional English.
    • Organized, articulate, conscientious, diplomatic; good listener; good judgment; reliability; attention to detail; service oriented with a friendly manner.
    • Ability to learn and apply complex policies and procedures.
    • Working knowledge of ROSI/ACORN, Degree Explorer, Course Finder, Transfer Explorer and related features is a definite asset
    • Ability to create and edit documents in but not restricted to Microsoft Word, Excel, Power Point
    • Ability to use a personal computer, photocopier, scanner.


     University degree and 3-5 years related experience within a post-secondary environment.

    We thank all applicants for their interest. Only those considered for an interview will be contacted.

    The University of St. Michael’s College is strongly committed to diversity within its community and especially welcomes applications from racialized persons/persons of colour, women, Indigenous/Aboriginal people of North America, persons with disabilities, LGBTQ persons, people who take a religiously informed view of human experience, and others who may contribute to further diversification of ideas.

    All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

    If you require accessibility accommodation, please contact Human Resources at 416-926-1300 ext. 7191 or