Associate Registrar

Closed for Applications

The Associate Registrar is responsible for coordinating effective transition activities for new students, managing academic progress initiatives and programming, managing the merit based awards program and delivering timely and accurate academic, financial aid and skills development advising.

  • Department
    Office of the Registrar and Student Services — Supervised by: Registrar
  • Compensation
    $1540.35 per week
  • Hours
    35 Hour Work Week
  • How to Apply
  • Terms
    Position Title: Associate Registrar
    Office: Office of the Registrar and Student Services
    Supervisor Registrar
    Hours: 35 Hour Work Week
    Compensation: $1540.35 per week
    Terms: Full-Time / Permanent
    Posting Date: May 3rd, 2021
    Closing Date: May 14th 2021
    Apply to:

    Attention:  Human Resources

    (please include position title in subject line of email when submitting resume and cover letter)


    The University of St. Michael’s College, federated with the University of Toronto, is a Catholic institution of higher learning founded by the Congregation of St. Basil, whose motto, “Teach me goodness, discipline and knowledge,” sets the tone for campus life. Committed to the pursuit of knowledge, meaning and truth, USMC is a dynamic center where Catholic intellectual thought thrives in a context of academic freedom and rigorous debate. The University of St. Michael’s College boasts a large and dynamic undergraduate division, an acclaimed Faculty of Theology and one of the busiest and most important libraries on the University of Toronto campus.



    Under the general direction of the Registrar and in collaboration with other members of the office, the Associate Registrar is responsible for coordinating effective transition activities for new students, managing academic progress initiatives and programming, managing the merit based awards program and delivering timely and accurate academic, financial aid and skills development advising and performing various other duties as assigned.



    • Advises current students regarding their course enrolment status, registration status, program of study, degree requirements, financial aid and other administrative matters.
    • Responds to telephone, e-mail and in person inquiries from current students, prospective students, parents and school officials and provides advice and information.
    • Advises and counsels students regarding the consequences of academic probation and academic suspension. Provides confidential advising to students about personal matters which may have an impact on studies.
    • Works closely with the Registrar and Director of Student Services on general and specific advising and academic progress issues, programs and initiatives.
    • Maintains a high level of knowledge about graduate and professional schools and in consultation with the Registrar, provides advice about graduate and professional schools, careers, etc.



    • Works with the Registrar to coordinate the department’s participation on and off campus recruitment and information events.
    • Oversees the distribution of admission related materials, including offer letters, scholarship notice and residence admissions.
    • Organizes annual welcome and information sessions for new incoming students.
    • Manages the extensive admission, in-course and graduation awards program.
    • In consultation with the Registrar, decides on applicants’ suitability for admission to St. Michael’s College.
    • Liaises with the offices and personnel responsible for admissions and awards (Enrolment Services, Faculty of Arts and Science) at the University of Toronto through which all applications to St. Michael’s College are received.
    • Participates in Enrolment Services and Faculty of Arts and Science recruitment, admissions and enrolment committee meetings with the Registrar; liaises with other College Registrars and Associate Registrars about University of Toronto Enrolment Services and Faculty of Arts and Science initiatives, procedures and policies.
    • Assists the Registrar with planning and evaluating the College’s recruiting, admissions, and transition initiatives and programs, coordinating activities within the University program and supplementing where beneficial. Attending recruitment events may require work outside of the normal work day (9:00 a.m, to 5:00 p.m.) along with travel, generally within Canada.



    • Assesses and monitors advising capacity within the office, making formal recommendations to the Registrar for modifications when necessary, based on detailed and consistent statistics and data.
    • Monitors student contact and usage of Student Services, maintaining detailed office statistics and data upon which recommendations will be forwarded to the Registrar and Director of Student Services.
    • Works with Student Services personnel in the planning and execution of transition and orientation programs for new students, domestic and/or international.
    • Monitors and manages the office non-salary budget in collaboration with other Associate Registrars at the college where applicable.
    • Plans and manages a number of events which includes overseeing all related details.



    • Manages special projects and duties as assigned by the Registrar.
    • Responsible for updating content on the department’s section of the USMC website.
    • Assists the Registrar in the supervision of office staff.
    • Assists the Registrar and Director of Student Services (and represents in case of absence) on University of St. Michael’s College, Faculty of Arts and Science and University of Toronto committees on Recruitment, Admissions, Standing, Student Services, and all other areas of responsibility for which the Registrar and Director of Student Services is directly responsible.
    • Assists with managing the daily operations of the Office of the Registrar and Student Services in the Registrar’s absence.


    • Five years of senior administrative experience within a University or College environment.
    • Experience with educational and mission-oriented institutions preferred.
    • Knowledge of University student record and information systems and those of the University of Toronto in general is an asset.
    • Ability to meet deadlines, at times working under pressure, independently and collaboratively with all University of Toronto, University of St. Michael’s College offices and personnel is essential.
    • Ability to work well with diverse groups in a cross-cultural environment is essential.
    • Ability to interpret and apply complex policies and procedures.
    • Demonstrated initiative; ability to compose brief, clear and correct text in conventional English; organized, articulate, conscientious, appropriate in all manner and at all times.
    • Good knowledge of the Registrarial process from recruitment to graduation.
    • Excellent one-on-one communication is required as well as demonstrated public speaking experience
    • Independent work habits and organizational strengths, accuracy, excellent advising skills, effective writing skills, ability to handle matters confidentially and discretely, ability to handle frequent interruptions and a variety of overlapping tasks in a multi-task office.
    • Strong knowledge of MS Office Suite software, particularly Word, Excel, Access, PowerPoint and social media.
    • Working knowledge of Office Outlook, ROSI, Degree Explorer and Course Finder and other programs or software would be an asset.
    • Evidence of leadership, initiative and excellent follow-through.
    • Demonstrated ability to meet deadlines and to work in a results oriented environment.
    • Excellent planning & prioritizing to achieve specific goals and deadlines.
    • Ability to take initiative, be proactive in completing tasks, be flexible to handle a variety of activities concurrently and work outside normal office hours occasionally.
    • Ability to exercise judgment particularly concerning confidential matters.


    University degree. A second degree or further post undergraduate education is considered an asset.


    We thank all applicants for their interest. Only those considered for an interview will be contacted.

    The University of St. Michael’s College is strongly committed to diversity within its community and especially welcomes applications from racialized persons/persons of colour, women, Indigenous/Aboriginal people of North America, persons with disabilities, LGBTQ persons, people who take a religiously informed view of human experience, and others who may contribute to further diversification of ideas.

    All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

    If you require accessibility accommodation, please contact Human Resources at