Processing Archivist (Librarian I)

Closed for Applications

The John M. Kelly Library seeks an archivist (maximum of 2 years of full-time professional experience in archives) for the position of Processing Archivist. The Archivist will work to ensure that the Henri J.M. Nouwen archival holdings of the Archival and Manuscript Collections are made available for research and teaching in accordance with professional archival standards and practices.

 

  • Department
    John M. Kelly Library
  • Compensation
    $68,100 minimum
  • Hours
    35 Hour Work Week - Full-time, 12-month appointment, Contractually Limited Term Appt
  • How to Apply
    kellylibrary.administration@utoronto.ca
  • Terms

    Apply to: kellylibrary.administration@utoronto.ca

    Attention:  Chief Librarian

    (Please include position title in subject line of email when submitting resume and cover letter)

    Applications should address the selection criteria with a letter of interest and curriculum vitae that includes the names and contact information for three references. Please submit these items as a single PDF with a file name that begins with applicant’s last name. Closing date is 5:00 p.m. September 25, 2020

     

    This position is covered by The University of Toronto Faculty Association (UTFA) Collective Agreement

     

    POSITION DESCRIPTION

    The John M. Kelly Library seeks an archivist (maximum of 2 years of full-time professional experience in archives) for the position of Processing Archivist. The Archivist will work to ensure that the Henri J.M. Nouwen archival holdings of the Archival and Manuscript Collections are made available for research and teaching in accordance with professional archival standards and practices.

    This is a 12 month contractually limited term appointment beginning October 19, 2020.

     

    BACKGROUND

    The Kelly Library Archival Collections house the University of St. Michael’s College’s specialized collections. The archival holdings focus on the areas of Catholicism, Christianity, Christian spirituality, and Literature & Language. Highlights include the archives of spiritual writer Henri Nouwen (The Henri J.M. Nouwen Archives and Research Collection), L’Arche Canada and L’Arche Daybreak collections, an extensive array of 19th century French literature materials, and the personal archives and library of the Canadian modernist writer Sheila Watson. These collections and others actively support the teaching, learning and research needs of USMC students and faculty from all disciplines, and the wider scholarly community. The holdings of the Archival Collections are complemented and supplemented by rare books housed in the Kelly Library Rare Book Collection.

     

    The Kelly Library is the largest federated college library at the University of Toronto. It is also one of more than 40 libraries at the university. The Collection is strong in the humanities, including Catholic theology, the Middle Ages, book history and media, Celtic Studies, and English, French, Italian, Slavic and German literature.

     

    PRIMARY PURPOSE OF POSITION

    Reporting to the Chief Librarian, Kelly Library, and working closely with the Kelly Library Archivist, the Processing Archivist is responsible for the preservation, arrangement and description of the Henri Nouwen archival fonds and for collaborating with technical services staff for support to digitize materials where permitted.

    The primary focus of the position will be to reduce the backlog of Henri J. M. Nouwen related archival accessions and to integrate existing collections with finding guides and resources available on Discover Archives.

     

    DUTIES

    • Duties and responsibilities of the Processing Archivist for the Nouwen archives include, but are not limited to, the following:
    • Promote newly processed materials on existing discoverability platforms;
    • Appraise and process archival collections in all formats and ensure efficient, effective, and appropriate processing of the collections based on archival policies and procedures;
    • Create and edit web-based finding guides;
    • Provide effective reference services and research support for the holdings of Archival and Manuscript Collections;
    • Assist in the promotion of Kelly Library archival holdings through online discoverability activities such as website updates and contributions to our social media outreach;
    • Work closely with other members of the Special Collections team, which includes Rare Books, USMC Archives, and Kelly Library Archives & Manuscripts, other members of the Library staff, the campus community, and members of the public interested in access to the Nouwen collection;
    • Collaborate with other staff and faculty to digitize materials for access and research.

     

    QUALIFICATIONS / SELECTION CRITERIA

    • A Master of Information (Records & Archives Stream) or a Master of Archival Studies (MAS) from an ALA-accredited school or an acceptable equivalent degree is required;
    • Demonstrated experience processing archival collections;
    • Enthusiasm for processing archival collections and comfortable promoting their use to researchers, students, and faculty;
    • Knowledge of academic archival services and trends within higher education, including archival appraisal, intellectual property rights, collection development, and discoverability;
    • Demonstrated fluency and experience with Canadian archival theory and practice and the creation of web-based finding guides;
    • Experience working with archival collections in textual and non-textual formats; for example, letters, manuscripts, business records, photographs, audio recordings, video recordings, and digital files;
    • Excellent verbal, written, analytical and organizational skills;
    • Demonstrated strong interpersonal skills;
    • Demonstrated ability to set priorities and project deadlines;
    • Experience with archival management systems and standard software applications, including databases;
    • Evidence of interest in research/creative professional work and involvement in professional societies and conferences related to the field of archives;
    • The successful candidate must be comfortable working in a storage area and able to lift boxes of archival material weighing up to 20 kilos. There is a high volume of work, complex problem-solving and moderate stress;
    • French and/or Dutch reading skills considered an asset.

    We thank all applicants for their interest.  Only those considered for an interview will be contacted.

    The University of St. Michael’s College is strongly committed to diversity within its community and especially welcomes applications from racialized persons/persons of colour, women, Indigenous/Aboriginal people of North America, persons with disabilities, LGBTQ persons, people who take a religiously informed view of human experience, and others who may contribute to further diversification of ideas. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

    If you require accessibility accommodation, please contact Human Resources at 416-926-7101 ext. 7101 or hr.stmikes@utoronto.ca.