Faculty of Theology Forms and General Information for Students/Graduates

Student Information Form

Faculty of Theology Transcript Requests

Request to Release Academic Record/Transcript

Please download the form and follow the steps on the second page to request Faculty of Theology Transcripts. Transcripts may not be ordered through the University of Toronto system.

Publications and Key Dates

Bulletin, Course Catalogues, Timetables, Key Academic Dates and Other Information

Employment Opportunities for Students/Alumni

There are currently no employment opportunities to list.



Student Financial Aid/Bursaries


Financial assistance is available for students who are academically qualified and demonstrate financial need. The Faculty of Theology attempts to help as many students as possible on the basis of need rather than providing larger sums for fewer students. Bursaries cover partial or full tuition but not incidental fees or other costs related to studies.

The application deadline for both new and returning students is the first Friday of February each year. The amount of funding available varies each year according to the performance of the endowment accounts

Deadline to Apply: First Friday in February for each academic year.

Note: Applicants must read Principles for Awarding Student Financial Aid before applying.

The Faculty of Theology of the University of St. Michael’s College offers the following bursaries, scholarships and awards annually.  These are made possible by the generosity of donors, including friends, faculty members and alumni, and in co-operation with various government agencies.

  • Professor Elliott Allen, C.S.B. Bursary
  • Professor Anne Anderson, C.S.J. Scholarship
  • Ethel Ragla Barber Theology Award
  • Religion & Education (REAP) Scholarship
  • Biblical Studies Award
  • Professor Petro Bilaniuk Scholarship
  • The Thomas Cardinal Collins Scholarship in Student Leadership
  • Professor Michael Fahey, S.J. Scholarship
  • Professor Maureena Fritz, N.D.S. Scholarship
  • Rev. Robert Hale, C.S.B. Award
  • Dr. Clifford Hatch Award
  • The Francis A. Hochstein Memorial Bursary
  • Professor William Irwin, C.S.B. Award
  • Dr. Doris & Dr. Sam Lau Scholarships
  • The Veronica, Mary and Hugh Leonard Scholarship
  • The Zella Leavy Scholarship
  • Madden-McKnight Bursary
  • John F. & Teresa Mulvey Mallon Bursary
  • Mallon Family Theology Student Bursary
  • Dr. Frank and Mrs. Helen Morneau Scholarships
  • Professor Margaret O’Gara Scholarship for Advanced Degree Students in Ecumenical Theology
  • Patullo Bursary
  • Professor Walter Principe, C.S.B. Scholarship
  • Professor Mary Martina Schaefer
  • Professor Michael M. Sheehan, C.S.B. Scholarship in Church History
  • Professor Laurence Shook C.S.B. Bursary
  • The Sisters of St. Joseph Awards
  • Professor Olga Warnke, I.B.V.M. Scholarship
  • The Daughters of Zelophehad Scholarship

External Sources of Funding

Provincial Government (Ontario) Funding

Students at all levels of study who take at least three courses per semester are eligible for loans and grants through Ontario Students Awards Program (OSAP) if they satisfy the citizenship or residence requirements. Applicants must be Canadian citizens or permanent residents of Canada who have at least one years prior residence in Ontario. Those holding student visas are not eligible.

OSAP Applications: http://osap.gov.on.ca

Qualified students in the ThM and ThD programs are also eligible to apply for Ontario Graduate Scholarships. You will find links on the OSAP website given above.

Federal Government Funding

Advanced Degree students are encouraged to apply for the funding awarded by the Social Sciences and Humanities Research Council of Canada (SSHRC). These awards are open to Canadian citizens or permanent residents of Canada. For further information, consult the SSHRC (Ottawa) website or the Director of Advanced Degree Studies at St Michael’s.

TST Scholarships and Bursaries

The Toronto School of Theology administers a number of scholarships recognizing accomplishments in a variety of fields.

TST Board of Trustees Bursaries and Awards, deadline to apply – March 22, 2016. Click here for the list or visit www.tst.edu/academic/scholarships-and-bursaries for more information.

Other Sources

From time to time religious communities and institutions advertise bursaries for theology students. Such announcements are posted in the common spaces around the Faculty.

Forms and Information for Students / Graduates

Forms for Advanced Degree/Basic Degree Students/Graduates

Forms for Advanced Degree Students

Handbooks for Advanced Degree Students

Forms for Basic Degree Students

Forms Specifically for MDiv Students

Forms for Course Auditors

Graduation Application Form

You Must Apply to Graduate

Students who fulfilled their program requirements must apply to graduate. The application serves to alert the Student Services Officer to review an applicant’s academic record for the purpose of granting a degree/diploma/certificate.

Students who have questions regarding program requirements may contact their Faculty Advisor or the Director of Basic or Advanced Degree Programs before applying.

The deadline for submission of the graduation application, in time for the annual graduation ceremonies in November, is usually the first Friday in September each year (please contact the Student Services Officer for exact date).

Mailing Address:

Student Services Officer, Faculty of Theology
University of St. Michael’s College
81 St. Mary Street, Toronto, ON M5S 1J4

Drop-off Address:

Student Services Officer,
Faculty of Theology
University of St. Michael’s College
Room 307, Alumni Hall
121 St. Joseph Street
Toronto, ON M5S 1J4

After verifying an applicant’s academic record, the Student Services Officer will reply to the applicant in late September confirming eligibility to convocate.

Study Carrels for Advanced Degree Students

Kelly Library Carrels, located on the third floor of the John M. Kelly Library, are available for the use of Advanced Degree students. Preference is given to doctoral students in the dissertation phase of their studies. Carrels are assigned for one academic year at a time (from September 1 to August 31) and students may reapply twice, for a maximum of three years of use. Applications are due by the second Friday of September each year.

Study Carrel Application Form

Carrels are funded through a significant donation from the Basilian Fathers of the University of St Michael’s College. Carrel use is administered as a bursary.

Grading Policy

Full information is contained in the TST Basic Degree Handbook

Faculty of Theology Grades
Letter Grade Numerical Equivalents Grade Point
A+ 90-100 4.0
A 85-89 4.0
A- 80-84 3.7
B+ 77-79 3.3
B 73-76 3.0
B- 70-72 2.7
FZ 0-69 0

The lowest grade for which graduate credit can be given at the “Basic Degree” level (MDiv, MACL, MTS, MRE) is B- (70). Students in Diploma programs may receive a grade of 60-69; however, this grade cannot be transferred to degree programs.

A student who receives a final mark for a course between 65% and 69%, may petition in writing within thirty days of the posting of the mark to the instructor of the course, with a copy to the Basic Degree Director of his or her college of registration, for permission to write a supplemental examination or exercise. The instructor and student, in consultation with the Basic Degree Director, will agree on an arrangement for supplemental work and a deadline for completion, which may be no later than six months after the date on which the grade was posted. The instructor will forward the results of this supplemental work to the Basic Degree Director’s Office. If the student receives a passing grade of at least 70% in the assigned supplemental work, the course grade is changed to 70 (B-).


A student whose cumulative average at the end of any semester of full or part-time work falls below a B- (70) is placed on probation. A student on probation must remedy this situation by achieving a cumulative average of B- (70) or better at the completion of three courses or two semesters, whichever occurs first.


A student on probation who fails to remedy the situation according to the conditions of the probation is subject to dismissal.

A student guilty of flagrant cheating and/or plagiarism a second time, at any point in his or her course of study, is subject to dismissal.

Note: A student guilty of flagrant plagiarism the first time receives a grade of zero in the plagiarized assignment as well as an official notice from the Dean.


Procedures dealing with Academic grievances are found in the Basic Degree and Advanced Degree Handbooks of the Toronto School of Theology.

Matters of a non-academic nature, including sexual harassment, are regulated by the appropriate policies of the University of St. Michael’s College, the Toronto School of Theology and the University of Toronto.

Any student may formally grieve any matter that he/she feels hinders the ability to perform his/her duties effectively, including but not limited to:

  • grievances against faculty members;
  • grievances against staff members;
  • grievances against fellow students;
  • dissatisfaction with administrative decisions or policies, not including grading decisions;
  • grievances regarding facilities, offices, services;
  • grievances involving student misconduct;
  • policy or procedure of USMC Faculty of Theology contravened.

Grievance Committee

The USMC Faculty of Theology Grievance Committee is composed of three members appointed to three-year overlapping terms by the Dean of USMC Faculty of Theology, with the new member being appointed each academic year; the Dean shall inform the Faculty Council of the appointment at its September meeting. The Committee shall select one of its members to serve as the Chair. A quorum of all three members is necessary to hear a case. Should one of the committee members be either the grievor or the one being grieved against, an alternate will be appointed.  Each member of the Committee would be asked to attend a training session in mediation skills prior to sitting on the Committee.

Informal Complaint

Before a formal grievance procedure is initiated, when appropriate, efforts should be made to resolve the dispute through an informal discussion with an immediate Supervisor or the Dean. The complaint should be discussed within 15 working days of the incident or circumstances giving rise to the complaint and a response, either orally or in writing, shall be made to both parties within one week of the discussions. If the grievance is not settled satisfactorily at the informal grievance stage then a formal grievance may be filed.

Formal Grievance Stage

The first stage in any formal grievance procedure is to complete a USMC Faculty of Theology Grievance Form, available at the Student Services Office. This sets out the details of the grievance, a statement of the matters in dispute, the provision or interpretation of the policy that has been violated, efforts made to resolve and redress the grievance, and the remedy sought. The form must be signed by the grievor and presented to the Chair of the Grievance Committee (or his/her alternate if the Chair is the one being grieved against).

The person grieved against must (a) be given immediate notice of the grievance and presented with a copy of the grievance form, (b) be given the right to representation, and (c) be allowed and encouraged to participate fully in the mediation process. A meeting of the Grievance Committee is to be called within 14 days following receipt of the formal grievance. Copies of all written or pertinent evidence are to be submitted to Committee members before the hearing.

At the hearing, a detailed statement of the grievance will be presented to the Committee, after which affidavits of the circumstances of the grievance will be considered and any witnesses heard and interviewed.

Parties to the grievance may be accompanied by a colleague or advocate. Both sides may present witnesses, who must have first-hand knowledge of the alleged grievance. Although parties to the grievance and their advocates must be present throughout the proceedings, witnesses will appear only while giving evidence.

The hearing is to be conducted by the Chair of the Committee, unless the Chair is the person against whom the grievance has been lodged, in which case an alternate must chair the meeting. Within two weeks of hearing the formal grievance, the Committee will make its recommendations as to any remedy, penalty or action to be taken. These recommendations will then be forwarded to the Dean for his endorsement. If the Dean is the one being grieved against, the recommendations shall be forwarded to the USMC President for endorsement. All agreements settled at the formal complaint stage shall be in writing and signed by the parties concerned.

If an individual chooses not to grieve a particular situation, or withdraws a grievance at any stage, such action or lack of action shall not prejudice other grievances. Any decision of the Grievance Committee shall not set a precedent for settling future or pending grievances. Confidentiality shall be maintained at all stages of the grievance process.

Appeals Process

Should either party to the grievance wish to appeal the disposition of the complaint, a written appeal should be presented to the Chair of the Committee who will in turn present it to the  Executive Committee of the Collegium for their final adjudication of the matter. If a member of the Executive Committee is either the one who instituted the grievance or the one being grieved against, another member of the Collegium would replace him/her.

Those not employed by or registered as students at USMC Faculty of Theology are not covered by this grievance policy.

Copies of this procedure are available from the Dean’s office. This policy will remain in effect until the collective bargaining agreement between USMC and UTFA members of the Faculty is ratified. Upon ratification of the collective bargaining agreement, the Faculty Council of the USMC Faculty of Theology will revise it accordingly.

Procedural Norms

  • Hearings shall be conducted in an informal manner, in accordance with the principles of natural justice, and the Grievance Committee shall not be bound to observe strict legal procedures. Procedural defects will not invalidate the proceedings unless there has been a substantial wrong or denial of natural justice.
  • Hearings shall be open to members of the College unless the Chair of the Grievance Committee decides there is sufficient cause to provide otherwise.
  • The Grievance Committee is not bound to conduct the hearing according to strict rules of evidence. Evidence may be received in written or oral form.
  • The Grievance Committee may take note of matters generally within the knowledge of members of the College community.
  • The accused may waive the right to a hearing under these procedures, in which case the members of the Grievance Committee will rule on whether the accused has committed the offence alleged and impose sanctions.
  • The onus of proof is on the complainant who must show, on clear and convincing evidence, that the accused has committed the offence alleged.
  • Any penalty or remedy shall be stayed pending the outcome of any appeal.

Health and Dental Insurance

All full-time students in the Toronto School of Theology are automatically members of the Students Administrative Council of the University of Toronto and are automatically enrolled in the Health and Dental Insurance Plan of SAC. The plan covers each eligible student from 1 September to 31 August.

Brochures, information and claim forms may be obtained from any SAC office or downloaded from the website: utsu.ca/documents-and-forms/. Part-time students are not covered by the Health and Dental Insurance Plan.

While Canadian students qualify for the Ontario Health Insurance Plan (O.H.I.P.), Visa students do not qualify for O.H.I.P. and are required to participate in the University Health Insurance Plan (U.H.I.P.).

Information is available from the University of Toronto Students’ Union (UTSU) Office: http://utsu.ca/health/

Housing Accommodation

St. Michael’s College provides some residence accommodation for graduate students.

For more information: stmikes.utoronto.ca/residences

Members of men’s religious communities and clerical students may consult the Dean’s Office at the Faculty of Theology for addresses of various communities whose members attend the Faculty of Theology.

Women graduate students (lay women as well as religious) may find accommodation at Loretto College, 70 St. Mary Street, Toronto ON M5S 1J3, Tel: 416-925-2833

University of Toronto offers residence accommodation to graduate students in Graduate House, 60 Harbord Street, Toronto, ON M5S 3Z1.

Family student housing is also available at 30 and 35 Charles Street West, Toronto, ON M4Y 1R5.

For more information about student housing, consult the University of Toronto web site: eir.library.utoronto.ca/studenthousing/

Alternatively, contact Student Housing Service,
Koffler Student Services, 214 College St., Toronto ON M5T 1R2
Tel: (416) 978-8045
Fax: (416) 978-1616

Private accommodations in the University area are relatively expensive. It is strongly recommended that students consult advertisements in the Toronto newspapers and, if possible, visit Toronto in advance of registration to arrange accommodation.

Membership in the Students Administrative Council of The University of Toronto

All full-time students of the Toronto School of Theology are members of the Students Administrative Council of the University of Toronto (SAC) and are required to pay the Students Administrative Council fees along with other fees at the time of registration. For purposes of such membership, a student in a Basic Theology Program with a course load of 4.00 courses on the last day to drop courses in either term is a full-time student for that term; a student in an Advanced Theology Program who is registered full-time on the last day to drop courses in that term is a full-time student for that term.

Mentoring Program

Modern graduate education, especially at the doctoral level, involves more than courses, comprehensives and a dissertation.

Viewed as preparation for a career as an academic who will be involved as a researcher and a teacher, the doctoral program needs to mentor graduate students toward these roles. In today’s hiring process, search committees are looking for candidates with teaching experience and related expertise.

The following intentional mentoring process aims to respond to this reality. When possible and appropriate, Ph.D./Th.D. students at the Faculty of Theology, University of St. Michael’s College might have an opportunity to gain experience in one or more of the following capacities:

  • Research Assistant
  • Teaching Assistant
  • Guest Lecturer

When there is a need and financial resources are available at the Faculty of Theology, a student might also be eligible to gain experience as a:

  • Co-instructor and/or
  • Sessional Lecturer.

For each opportunity within the mentoring process, the student will work with an individual faculty mentor who will guide and advise the student in the responsibilities appropriate to the particular opportunity. At the end of the process, both the student and mentor will provide written feedback on the mentoring experience and these documents will be placed in the student’s as well as the mentor’s files.

For various reasons, it may not be possible for every student to experience all of the opportunities mentioned above. In particular, a student who specializes in an area outside the expertise of our faculty members may not be able to serve as a Co-instructor or Sessional Lecturer. For more information, please contact:

Dr. Colleen Shantz
Director of Advanced Degree Programs
email: c.shantz@utoronto.ca

Academic Writing Centre

Students in Basic Degree theology programs at St. Michael’s may sign up for an appointment at the SMC Writing Centre located in Odette Hall.

Research Help

Research Help and Kelly Article Service in the John M. Kelly Library.

Demand for the Research Help service is high so interested students are encouraged to schedule appointments two or three weeks in advance.