Training Resource: MS Word Templates

Creating and Using MS Word Templates

To create a template in Word 2010:

  1. Open a blank Word document and adjust your styles (see page 5), margins (see page 8), and any automatic numbering features you want in your document.
  2. In the File Ribbon, select Save as…, then select Word Template.  Save it somewhere that you can find easily.
  3. To modify your template later, open Word first, then open the template file – if you double-click on it, it will create a new document based on the template as described below.

To create a template in Word 2013:

  1. Adjust your styles, margins, etc. in a BLANK document.
  2. In the File Ribbon, select Save As, then click on the Browse button. A dialogue box will come up. The Save as Typedropdown defaults to .docx. In order to save the file as a template, you can use either the .dotx or .dotm format. Unless you are using macros in your document, choose the .dotx option.

To create a document from your template or apply it to an existing document:

  1. Double-click on the template file you created in the steps above.  This will open a new document based on that template.
  2. If you already have a chapter written, you can insert that chapter into this new document to apply any style settings to it.  To do this…
    • On the Insert Ribbon, in the Text Group, click on the arrow next to the Object icon and select Text from File….
    • Navigate to the document you wish to insert and click Insert.

How to import styles from one document to another document in MS Word?

Import styles from the official USMC MS Word document styles/palettes (see USMC’s MS Office downloads) to other documents.

1: Open the document you want to import style to in Word then click File > OptionsCustom Ribbon to add the Developer under the Main Tabs to ribbon. See screenshot:

ms-doc-import-style-2

2: Click Document Template under Develop Tab, there will be a popup dialog, and click Organizer. See screenshot:

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3: There will be another popup dialog, click Close File in the right, and the check box will be replace with Open File. See screenshot:

ms-doc-import-style-4

4: Click Open File, and select the file you want to import style from, then click Open.

You can search the file you want according to the format by clicking A, and also can enter the name of the file in File name box to quickly search it.

ms-doc-import-style-5

5: After opening the file you want to import style from, you can select the style of the file in the right box and click Copy, it will copy the style to the left box. See screenshot:

ms-doc-import-style-6

Note:

  1. Where the arrow points to will be the place import style. And these two files can copy the style from each other. (Press Ctrl+click or Shift + click to select multiple styles)
  2. You also can delete or rename the style.
  3. There will be a description under the left box when you select a style in the box.

6: After the copy, click Close, the style importing is finished.

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