Office of the Registrar and Student Services
The Office of the Registrar and Student Services has re-opened. Our hours of operation are 9:30 am to 12:30 pm, and 1:30 pm to 4:30 pm, Monday to Friday.
The majority of advising appointments will remain online.
Students may continue to forward inquiries to ask.smc@utoronto.ca. Your questions will be answered directly or will be forwarded to an advisor for an on-line appointment. Students will be scheduled into an on-line appointment conducted via Microsoft Teams or by telephone. Telephone enquiries will be answered from 10:00 am to 11:30 pm and 2:00 pm to 4:00 pm on weekdays.
Virtual Drop In Advising Sessions Have Returned
Every Tuesday and Thursday from 9:00 am-10:00 am, students can connect with an academic advisor from the Office of the Registrar and Student Services on a virtual drop-in basis. The virtual drop-in is an opportunity for students to discuss their concerns directly with an academic advisor. The advising is one-on-one, so you can feel confident to discuss any issues related to your studies at UofT. No registration is required. Just show up (virtually) during the drop-in times through Zoom on the SMC Office of the Registrar course.
Wednesday afternoons from 2:00 to 4:00 pm will host in-person drop ins to meet with advisors. Registration at the front counter is required.
Coronavirus Updates for the U of T Community
COVID-19 – Student FAQs
USMC – COVID-19 Resources
COVID-19 – Vice-Provost/
The Health & Wellness Centre at the University of Toronto provides a variety of services. Details about these services can be found here. Students can also access the Student Mental Health Resource.
The University will continue to reassess and update the community, in accordance with guidance offered by public health authorities and the University of Toronto.
The Registrar’s Office is the first stop for academic advice. There, students will find highly professional advisors with a wealth of experience in all areas of academic life at the University of St. Michael’s College and at the University of Toronto. Assistance with registration, course selection, program selection and scheduling are all available. In addition, advisors can provide students with guidance regarding workloads relative to other aspects of their time on campus.
Office Location & Contact Information:
Brennan Hall, 81 St. Mary Street
416-926-7117
If you are a high school guidance counselor looking to introduce your students to the University of St. Michael’s College, click here to book your visit today.
- Newly Admitted Students
Click here to visit the SMC Newly Admitted Students website.
- Instructions for Graduating Students
Instructions for Graduating Students
The University offers graduation ceremonies twice a year: Spring Convocation in June and Fall Convocation in November.
If you’re looking to graduate this spring or fall or wondering what the graduation process will look like for you, follow the instructions below!
Your Degree Progress
It is crucial that you keep track of your degree requirements, which includes the requirements of your program(s). Please refer to Degree Explorer before enrolling in courses to find out which requirements are incomplete. You may need to hold off on requesting graduation if you are unable to complete all your requirements.
Make sure that you are following the program requirements listed on Degree Explorer and not the current program requirements listed on the Faculty of Arts and Science webpage! Degree Explorer lists all the requirements necessary for your program(s) for the year in which you enrolled in them.
- If you have any questions or concerns related to specific program requirements, we encourage you to contact the appropriate department. See Program/Academic Units.
- If you have any questions related to general degree requirements, we encourage you to contact the Registrar’s Office.
Note:
- If you would like to make changes to your programs, please make sure that you have fulfilled or are on the path to completing the requirements for a minor, major combination, or specialist program.
- If you are unable to enrol in a course that you require to graduate, you may speak to one of our Academic Advisors about the Dean’s Promise.
Requesting Graduation
• June 2023
There was a deadline of January 31, 2023 for prospective graduates to submit their graduation request on ACORN. If you missed this deadline, please contact morteza.memari@utoronto.ca immediately.Name Changes
Your name as it appears on ACORN is the name that will appear on your diploma.
Please confirm that the name that is recorded on ACORN is the name you wish to display on your diploma. If not, contact us at ask.smc@utoronto.ca . You will need to present appropriate identification that contains the correct name (such as your driver’s license or passport).You will also be required to complete a Name Change Form, if you would like to include special characters or accents in your changed name. If so, please download and complete the Name on Diploma (June Form) or the Name on Diploma (November Form) and return the form to the address provided by the deadline listed on the Form.
Graduation Photos by Lassman Studios
Look for periodic e-mails from us regarding grad photos.
Attention: Graduating students of June 2023 will be sent an email with a digital copy of the Class Composite in July
To appear in the November Class Composite, you will have opportunities to take grad photos in August and September.
Graduation Photo Days for Prospective Graduates of June 2023 will have sessions listed shortly.
To appear in the June 2023 Class Composite, you will have opportunities to take grad photos in December, February, and March.
Convocation Ceremony Dates and Graduation Checklist
See the Office of Convocation website for ceremony dates, instructions to RSVP your attendance, graduation regalia (gown & hood), and guest tickets.
- Scholarships
Academic Achievement Awards
In-course Scholarships are merit-based awards based on a student’s academic performance. In course scholarships are available for students at the end of their 1st, 2nd, and 3rd years.
Graduation Awards that do not require application:
Father H.B. Gardner Campus Ministry Community Life Awards
Awarded to one or more graduating students at the University of St. Michael’s College who have demonstrated outstanding contribution and service to the Campus ministry, or active service and participation in their Parish. Contribution to building a sense of community within the USMC Campus; and fostering a sense of social solidarity and inclusiveness among students on campus.
Governor General Silver Medal Nominee
A silver medal or a certificate awarded to a graduating student who achieves the highest academic
standing from a bachelor’s degree program.College Gold Medals (3)
The College Gold Medals are awarded to graduating students with the highest cumulative grade point average in Arts, Science and Commerce respectively.
College Silver Medals
College Silver Medals are awarded to all other graduating students who have a cumulative grade point average of at least 3.7.
Alberto and Caroline Morgan Di Giovanni Centro Scuola Scholarships (2)
Established by St. Michael’s alumni Alberto and Caroline Morgan Di Giovani, class of 1971 and 1970, in celebration of their family’s long association with the College. These are for graduating students who have achieved the top marks in Italian Studies and have demonstrated leadership and community spirit on the St. Michael’s College campus and in the community at large
Tommaso Serrao Award
For a graduating student who has excelled in the study of Italian.
Ambassador of Switzerland Book Prizes in French, Italian and German
Awarded by the Ambassador of Switzerland, these three book prizes are awarded to graduates who have excelled in French, German or Italian Studies.
Mercier-Knowlton Prize for Philosophy and Christianity and Culture
Established by William Leo Knowlton, class of 1927, in recognition of his deep love of philosophy and in honour of Cardinal Mercier, this is awarded to the graduating student with the highest GPA in Philosophy and/or Christianity & Culture.
James O’Brien Book Prize
Established in memory of James O’Brien, St. Mike’s Class of 1950, who was a graduate of the arts program and a proud student of Marshall McLuhan. This is awarded to a graduating student who has excelled in the Christianity and Culture program.
Yearly Alumni Representatives Awards
Awarded to students in graduating class who have been identified as representatives for their year. The award is given out by the USMC Young Alumni Committee in consultation with USMC Awards Selection Committee.
- June Graduation Awards by Application
Graduation Awards
INSTRUCTIONS:
SMC students that are eligible to graduate in the June 2023 ceremony will receive an email invitation to submit an application.
Applications are currently closed.
- Annual Awards by Application
Below is a list of application based awards offered in the 2022-2023 academic year.
- Patricia Massel Bursary (1 @ $5,000) – To be awarded to a full-time SMC undergraduate student with good academic standing and demonstrated financial need. Preference will be given to students in year 3 and 4, and demonstrating service to the SMC community or broader community.
- David & Mary Agnes Bennett Award (3 @ $1,500) – To be awarded to full-time SMC undergraduate students with good academic standing and demonstrated financial need. Must be enrolled in a Christianity & Culture program in year 3 and 4.
- Russill Morin Award (1 @ $500) – To be awarded to a SMC undergraduate student who reflects Mr. Morin’s qualities “active participation in college activities joined with enthusiasm for college ideals”. Open to all years of study.
- Anna Loftus Scholarship (10 @ $2,000) – To be awarded to full-time SMC undergraduate students with good academic standing and demonstrated financial need. Must be enrolled in a Celtic Studies program in any year of study.
- Michael Walker Award (3 @ $1,500) – To be awarded to SMC undergraduate students with a minimum cgpa of 3.0 and enrolled in a Science Major or Specialist in year 3 or 4. Students must demonstrate 25 hours of community service and demonstrate financial need.
Applications will be posted in the new year.
DAAD Graduate Programs Funding Information
The Deutscher Akademischer Austauschdienst (DAAD) Program offers funding support for students who wish to gain academic or professional experience in Germany.GRADUATE PROGRAMS:
DAAD Study Scholarship: If you are in your final year of undergraduate studies, you may receive a scholarship for:
• a full Master’s degree at a German University or
• to complete course work at a German University towards your Master’s degree at U of T.
DAAD Research Grant (one year): If you have completed a Master’s degree at U of T or are currently enrolled in a PhD program at U of T, you may receive a grant to pursue a research project in Germany for 7-12 months.
- Program Specific Bursaries & Scholarships
There are a variety of scholarships and awards available to students enrolled in the College-sponsored programs (Book and Media Studies, Celtic Studies, Christianity and Culture, and Mediaeval Studies).
Mediaeval Studies Bursary:
To be awarded to students pursuing Mediaeval Studies at St Michael’s who have demonstrated financial need, who have also applied for other funds (e.g. government assistance), and/or who have not been able to do their usual paid work, during COVID-19. Preference will be given to Mediaeval Studies students (Specialty, Major or Minor) who are studying at St. Michael’s and are registered at St. Michael’s College. If funds allow, other students in St. Michael’s Mediaeval Studies program will be eligible to receive the bursary.
Applications will open in the new year.
- Grants
Grants – sometimes also referred to as ‘bursaries’ – are non-repayable awards awarded according to demonstrated financial need. “Financial need” is determined via a student’s provincial student loan assessment (e.g. OSAP, BCSAP, etc.).
Undergraduate Grants at St. Mike’s
St. Michael’s need-based grants are non-repayable.
Expected Student Contribution
The university and the Province expect students with financial need to contribute annually toward their educational costs via summer and part-time study period employment.
One of the best employment opportunities available to OSAP recipients is the Work Study program. Students may apply via the Career Centre.
IT Grant
Students who are eligible for a USMC grant are also eligible for a one-time IT grant towards the cost of a new or repaired laptop. The IT grant is valued at up to $750.00. Proof of purchase or repair is required.Eligibility
Current, full-time, registered, domestic St. Michael’s College students who have applied for provincial student loans (i.e. OSAP, BCSAP etc.) and who are pursuing their first undergraduate degree are eligible to apply for consideration for financial aid towards educational costs accrued during the 8 month academic year (September – April).
Non-degree students are not eligible.
Students who keep the Ontario Tuition Grant (OTG) portion of their OSAP and elect to decline their OSAP loans are not eligible.
Students receiving out-of-province student loans are expected to have applied for UTAPS before applying for college-level grant funding.
St. Michael’s grants will not replace a student’s UTAPS funding.
Application
Students may apply for grants using the Undergraduate Grant Application available on ACORN.
Grant funding is not made available to students until after the Fall session drop deadline.
Grant applicants are expected to make reasonable use of their Fall student loan installment and generally should not demonstrate financial need until close to the end of the Fall study session.
Direct deposit
Grants will be credited against outstanding tuition or residence fees. Any amount remaining will be issued as a refund. Refunds will be processed only through direct deposit to a bank, which must be set up on ACORN.
Value
Grants vary in value from as little as $200, to as much as $4500. Most are in the $500-$2000 range.
Decisions
Applications are processed in the order in which they are received. Applications are reviewed within 4-6 weeks from the date of their submission. Inaccurate, incomplete, or unrealistic applications will take longer.
Students who are eligible to submit an OSAP Review will have their grant application placed on hold, pending the outcome of their Review.
Deadlines
Grant applications will be accepted from eligible applicants until the last teaching day of the semester in April.
Submissions and Accessibility
If you are unable to submit your grant application via email due to Accessibility-related concerns, please contact ask.smc@utoronto.ca and we will be happy to assist you with your application submission.
Grants will not…
A grant will not replace a lack of OSAP or other government assistance resulting from:
- failing to apply in a timely manner
- default/arrears on previous OSAP loans
- permanent restriction due to income verification issues
- OSAP academic suspension
- OSAP credit-check failure
A grant will also not:
- provide support or emergency aid to parents, relatives and partners
- be used to pay credit card and other debts
- fund optional summer studies
- cover medical or dental costs covered by the UTSU and APUS or other Health Plans
- address misspending or financial mismanagement of OSAP
- replace increased OSAP funding potentially available to a student via any one of a number of OSAP Review appeals
International Students
Before being granted admission to Canada, Canada Immigration requires international students to demonstrate that they have adequate resources in place. International students are not eligible for the University’s general college-level grants program.
If, however, your personal and/or familial financial circumstances have unexpectedly changed since your arrival, you may be eligible to be considered for funding by a central committee at U of T’s Enrolment Services.
The University of Toronto provides other kinds of support for international students. For more information, please see our International Students page.
Summer Study Session
Students taking summer studies may apply for funding consideration via Summer OSAP.
St. Mike’s does not provide grant funding to students enrolled in Summer Abroad programs. The Summer Abroad office offers a number of need-based grants to registrants. Summer Abroad students who enroll in additional summer courses may be eligible for Summer OSAP.
St. Mike’s does not make grant applications available to students who elect to undertake studies during the Summer sessions.
The university’s expectation is that students with financial need will pursue employment during the summer months in order to contribute toward their education-related costs during the upcoming eight-month academic year (September – April).
External Funding
You may also wish to review the following sources of funding external to St. Michael’s:
- Government Financial Aid
For information about OSAP and other Government Aid visit OSAP and Other Government Aid.
- University of Toronto Financial Aid (UTAPS)
University of Toronto financial aid programs fill the financial gap for full-time students who receive the maximum amount of government financial aid available, but whose funding doesn’t cover all university costs.
- OSAP recipients no need to apply. You’ll be automatically considered based on your OSAP application.
- Students receiving other provincial/territorial government financial aid, or First Nations band funding. Complete the 2022-23 Out of Province UTAPS application. The application is currently closed but will re-open in September.
- Fees and Payments
Full payment instructions are available through the University of Toronto’s Fees website.
- Accessibility Services
Accessibility Services at the University of Toronto provides students who have temporary and permanent disabilities with academic accommodations. Advisors are located both in the central office and on-location. The on-location Accessibility Advisor at USMC is located within the Office of the Registrar & Student Services. Further information on how to register can be found here. Learn more about the full range of Academic Accommodations that can be provided for you.
- Learning Strategy/Academic Success
To Book an Appointment:
St. Michael’s College has an embedded Learning Strategist in Brennan Hall that offers virtual appointments to undergraduate students via Microsoft Teams. To book an appointment with SMC’s Learning Strategist Virtually or in Person today!
What is a Learning Strategist?
If you are wondering how a Learning Strategist can help you achieve your academic goals, see Kathleen’s message to students:
“Learning is difficult, and figuring out how to engage with complex material is… well, weird. My work as a Learning Strategist is to help students figure out what they’re being asked to do, figure out what their strengths and capacities already are, and then figure out how to bridge the gap between those things. For some students, this means help in setting up a schedule that works for them; for others, this means figuring out what reading means in their field and at their level of study; for many others, it means building up a suite of tools to help manage stress and increase resiliency. I love nothing more than talking to people about their work and helping them figure out how to do what they’re being asked to do and how they can thrive here at UofT and beyond.”
Tools for Academic Success:
Are you a first-year SMC student who plans to take courses in Summer?
Are you are hoping to meet a specific grade requirement for program enrolment or are you trying to complete additional credits in advance of your second year?
If you answered YES to any of the above, consider registering in Tools for Academic Success, a unique program designed to help SMC students taking Summer courses overcome academic challenges as they transition to their second year of study.
The goals of the program are to equip you with tools AND to teach you how to use them to enhance your learning in your university courses and beyond. These tools include:
- Time and energy management strategies;
- Memory and concentration strategies;
- Critical thinking, reading, and writing strategies;
- Regular opportunities to connect with a Learning Strategist and an Academic Advisor
This 8-week course is not for degree credit but is designed to be taken while you are in Summer courses, and any of the work involved will be directly applicable to the course-work, assignments, and studying for the academic courses that you’re taking. However, if you’re not taking a summer course and still want to take this course, there will be ways of practicing using the tools that will help you to learn to recognize how you learn best!
If you have any questions, please feel free to email ask.smc@utoronto.ca or Kathleen Ogden, SMC’s on-location Learning Strategist, kathleen.ogden@utoronto.ca for more information.
Asynchronous Academic Success Support:
For more details on accessing asynchronous academic support and study hacks please visit the University of Toronto Youtube Channel.
- Math Success Centre
Math Success Centre
The SMC Math Success Centre provides an opportunity for students to connect with a TA for one-on-one support in their math (MAT) courses. The Success Centre will be offered in Brennan Hall in person for the 2022/23 academic year. For questions related to the Math Success Centre kindly email ask.smc@utoronto.ca with your name, student number, and which MAT courses you are enrolled in.
- Computer Science Success Centre
Computer Science Success Centre
The SMC Computer Science Success Centre provides a “drop-in” opportunity for students to connect with a TA for one-on-one support in their computer science (CSC) courses. The Success Centre will be offered in Brennan Hall in person for the 2022/23 academic year. For questions related to the Computer Science Success Centre kindly email ask.smc@utoronto.ca with your name, student number, and which CSC courses you are enrolled in.
- Health and Wellness
For a comprehensive list of Health and Wellness resources offered by St. Michael’s College and the University of Toronto click here.
If you or someone you know is in distress
- Ontario Mental Health Helpline: 1-866-531-2600
- Gerstein Centre Crisis Line: 416-929-5200
- U of T Health & Wellness Centre: 416-978-8030
- Canada Suicide Prevention Service phone available 24/7: 1-833-456-456
- Catholic Family Services: to arrange for an Online Quick Access Single Session, call 416-921-1163 or 416-222-0048 and leave a message with your name and contact information.
- To get health advice or general health information from a Registered Nurse, call Telehealth Ontario at 1-866-797-0000 or visit the Telehealth website.
University of St. Michael’s College Resources
If you need to talk to someone right NOW
- My SSP: 1-844-451-9700
- Good2Talk: 1-866-925-5454, 24/7
- Navi: Your mental health wayfinder
Wellness Counsellor: Nicole Lacy, MSEd, RP. All students and residents of St. Michael’s are welcome to set up an online half-hour counseling appointment with her by email: nicole.lacy@utoronto.ca. Her services are completely confidential, in compliance with the Personal Health Information Protection Act (PHIPA).
Ask.smc@utoronto.ca offers a single point of access for student to find the help they need, including:
- Academic Success Learning Strategists support students in all areas of learning and academic performance. Appointments with Kathleen Ogden can be set up through ask.smc@utoronto.ca. Additional resources for academic success are available through University of Toronto Student Life.
- Accessibility Services at the University of Toronto can help students with temporary and permanent accessibility needs receive necessary academic accommodations. St. Michael’s accessibility advisor can be reached through ask.smc@utoronto.ca, and more information about registering for services is available through University of Toronto Student Life.
- The Writing Centre at the John M. Kelly Library at St. Michael’s offers one-on-one appointments for students looking for guidance on all aspects of the writing process, from researching and outlining to drafting and editing. Focused research help is also available.
- St. Michael’s Career Educator helps students with exploring career options, applications for grad school, and other plans for after graduation. To schedule digital appointments email ask.smc@utoronto.ca.
The Office of the Dean of Students makes peer-to-peer support available for all St. Michael’s students:
- The Mentorship Program pairs incoming students with upper-year students who can connect them to academic and wellness-focused resources.
- The Commuter Don and Residence Don teams connect students in their constituencies to the larger St. Michael’s community.
- USMC Writing Centre
Students may find university writing more challenging than in high school, but writing instructors are available to help students write more clearly, analyze thoughtfully, construct reasoned arguments, and ace their assignments.
More information about our Writing Centre is available here.
- Career Support
Career Education & Exploration starts early at SMC!
St. Michael’s College has a dedicated Career Educator that can assist students in feeling prepared for the profession throughout their degree!Career Educators support students and recent graduate as their build their futures in the changing world. Your Career Educator can help you explore what you can do with your degree, discover job opportunities as we all navigate further education. Book one-on-one career advising appointments, attend alumni webinars, join the Career & Co-Curricular Network for resources to get connected to research, mentorship and co-curricular experiences.
Thank you to all our students, alumni and student support resources that participated in another successful Career Month at SMC!
- Library Services
The Kelly Library at USMC offers a variety of services to students, including assistance with all aspects of researching and writing assignments. For more information, check out the library’s Research page here.
- John H. Moss Scholarship Fund
John H. Moss Scholarship Fund
The John H. Moss Scholarship is awarded to outstanding undergraduate students in Arts and Science at the University of Toronto (St. George, Mississauga and Scarborough campuses), who are intending to pursue a second degree or studies at the graduate level. The award recognizes academic achievement and extra-curricular involvement. One scholarship of up to $16,650 is awarded annually to a student who demonstrates outstanding academic and extracurricular leadership. Candidates who are interviewed as Moss finalists, but not selected as the Moss Scholar, will be designated UTAA Scholars and will receive an honorarium and certificate in recognition of their achievements.
Eligibility: Recipient must:
· be an undergraduate student in Arts and Science at the University of Toronto (St. George, Mississauga or Scarborough campus);
· have a minimum grade point average of 3.3 (B+);
· demonstrate outstanding academic and extra-curricular leadership;
· be in his or her graduating year, and intending to pursue a second degree or studies at the graduate level.
· Award Type: Current students
Action: Application Required
Availability: Domestic Students International Students
Level of Study: Undergraduate
Deadline to Apply: December 2, 2022
Value/Amount: Up to $16,650 (The scholarship has a base value of $11,100, with an additional amount of up to $5,550, based on program fees.)
How to Apply: https://future.utoronto.ca/scholarships/john-h-moss-scholarship/
SMC students are invited to contact ask.smc@utoronto.ca for support with the application and interview process.
Winter 2023 In-Course Awards by Application
Below you will find an application form for Winter 2023 SMC In-Course Awards. The deadline for application is March 31, 2023. For any questions please contact jill.rankin@utoronto.ca