Student Services

Student Services

Office of the Registrar and Student Services     

Service Delivery Update – December 22, 2020

The Office of the Registrar and Student Services will be closed for the seasonal holidays from 4:00 p.m. on Tuesday, December 22 until Monday, January 4, 2021.

We will respond to email enquiries received during the holidays on January 4 and 5.

Our advising appointment via Microsoft Teams will begin as of January 6.

Classes in S and Y courses resume as of January 11.

 We wish all students a safe and happy holiday season and we look forward to assisting you in the new year.

In support of the ongoing national efforts to address the COVID-19 pandemic, and in collaboration with the University of Toronto’s efforts, The Office of the Registrar and Student Services of St. Michael’s College will offer service to students on-line via email and Teams or by telephone.

There are no in person appointments at this time.

Students may continue to forward inquiries to ask.smc@utoronto.ca.  Your questions will be answered directly or will be forwarded to an advisor for an on-line appointment.  Students will be scheduled into an on-line appointment conducted via Microsoft Teams or by telephone.

Updates for First-Year Students:

Drop-in sessions  will resume January 12, 2021.


Every Tuesday and Thursday from 9:30am-10:30am, first-year students can connect with an academic advisor from the Office of the Registrar and Student Services on a virtual drop-in basis.  The virtual drop-in is an opportunity for first-year students to discuss their concerns directly with an academic advisor.  The advising is one-on-one, so you can feel confident to discuss any issues related to your studies at UofT.  No registration is required.  Just show up (virtually) during the drop-in times through Bb Collaborate in the SMC101 Quercus course.

For the latest updates on COVID19, please visit:

Coronavirus Updates for the U of T Community

COVID-19 – Student FAQs  
USMC – COVID-19 Resources  

The Health & Wellness Centre at the University of Toronto provides a variety of services. Details about these services can be found here. Students can also access the Student Mental Health Resource.


The University will continue to reassess and update the community, in accordance with guidance offered by public health authorities and the University of Toronto.

We wish you a peaceful and happy holiday break!…



The Registrar’s Office is the first stop for academic advice. There, students will find highly professional advisors with a wealth of experience in all areas of academic life at the University of St. Michael’s College and at the University of Toronto. Assistance with registration, course selection, program selection and scheduling are all available. In addition, advisors can provide students with guidance regarding workloads relative to other aspects of their time on campus.

Office Location & Contact Information:

Brennan Hall, 81 St. Mary Street

416-926-7117

ask.smc@utoronto.ca

If you are a high school guidance counselor looking to introduce your students to the University of St. Michael’s College, click here to book your visit today.

  • Newly Admitted Students

    Click here to visit the SMC Newly Admitted Students website.

     

  • Instructions for Graduating Students

    Instructions for Graduating Students

    The University offers graduation ceremonies twice a year: Spring Convocation in June and Fall Convocation in November.

    If you’re looking to graduate this spring or fall or wondering what the graduation process will look like for you, follow the instructions below!

    Your Degree Progress

    It is crucial that you keep track of your degree requirements, which includes the requirements of your program(s). Please refer to Degree Explorer before enrolling in courses to find out which requirements are incomplete. You may need to hold off on requesting graduation if you are unable to complete all your requirements.

    Make sure that you are following the program requirements listed on Degree Explorer and not the current program requirements listed on the Faculty of Arts and Science webpage! Degree Explorer lists all the requirements necessary for your program(s) for the year in which you enrolled in them.

    • If you have any questions or concerns related to specific program requirements, we encourage you to contact the appropriate department. See Program/Academic Units.
    • If you have any questions related to general degree requirements, we encourage you to contact the Registrar’s Office.

    Note:

    • If you would like to make changes to your programs, please make sure that you have fulfilled or are on the path to completing the requirements for a minor, major combination, or specialist program.
    • If you are unable to enrol in a course that you require to graduate, you may speak to one of our Academic Advisors about the Dean’s Promise.

    Requesting Graduation

    • November 2020
    You can make a request to graduate on ACORN from June 22 to September 10, 2020 on ACORN. If you are unable to make a request online, please contact us at ask.smc@utoronto.ca.

    • June 2021
    You can make a request to graduate on ACORN from Mid-November 2020 to January 31, 2021.

    Name Changes
    Your name as it appears on ACORN is the name that will appear on your diploma.
    Please confirm that the name that is recorded on ACORN is the name you wish to display on your diploma. If not, contact us at ask.smc@utoronto.ca . You wil need to present appropriate identification that contains the correct name (such as your driver’s license or passport).

    You will also be required to complete a Name Change Form, if you would like to include special characters or accents in your changed name. If so, please download and complete the Name on Diploma (June Form) or the Name on Diploma (November Form) and return the form to the address provided by the deadline listed on the Form.

    Graduation Photos by Lassman Studios

    Look for periodic e-mails from us regarding grad photos.

    Attention: Graduating students of June 2020 will be sent an email with a digital copy of the Class Composite in July

    To appear in the November Class Composite, you will have opportunities to take grad photos in August and September.

    Graduation Photo Days for Prospective Graduates of Nov 2020 sessions will be listed shortly.

    To appear in the June 2021 Class Composite, you will have opportunities to take grad photos in December, February, March, and April. Exact dates will be announced by October 2020.

    Convocation Ceremony Dates and Graduation Checklist
    See the Office of Convocation website for ceremony dates, instructions to RSVP your attendance, graduation regalia (gown & hood), and guest tickets.

  • Scholarships

    The Catholic Women’s League of Canada – Toronto Diocesan Council Scholarship – Value $3,000  (Deadline: December 22, 2020 5:00 pm)

    The scholarship is open to any young woman who is of the Catholic faith and who is currently in her first year studies  (undergraduate studies) at St. Michael’s College, University of Toronto.

     

    Eligibility Criteria :

    • First year undergraduate student at SMC
    • Female
    • Member of a parish affiliated with the Archdiocese of Toronto – https://www.archtoronto.org/
    • Selected St. Michael’s College as first choice college.

    Deadline – December 22, 2020 5:00pm EST.

    The Catholic Women’s League of Canada – Toronto Diocesan Council Scholarship Application Form (Value $3,000) 


     

    Academic Achievement Award

    In-course Scholarships are merit-based awards based on a student’s academic performance. In course scholarships are available for students at the end of their 1st, 2nd, and 3rd years.

     

     

    Graduation Awards that do not require application:

    Father H.B. Gardner Campus Ministry Community Life Awards

    Purpose: Awarded to one or more Graduating students at the University of St. Michael’s College who have demonstrated outstanding contribution and service to the Campus ministry, or active service and participation in their Parish. Contribution to building a sense of community within the USMC Campus; and fostering a sense of social solidarity and inclusiveness among students on campus.

    Governor General Silver Medal Nominee

    Purpose: A silver medal or a certificate awarded to a graduating student who achieves the highest academic
    standing from a bachelor’s degree program.

    Yearly Alumni Representatives Award

    Purpose: Awarded to students in graduating class who have been identified as representatives for their year. The award is given out by the USMC Young Alumni Committee in consultation with USMC Awards Selection Committee.

    Young Alumni Award

    Purpose: Awarded to a student who have demonstrated involvement and leadership at USMC, in the U of T
    community, and in the local community that encompasses the values of UMSC, including volunteerism,
    contribution to student life, and spirit of inclusiveness. Applicants need to submit an essay (250 words) to describe how they have demonstrated the values of
    SMC through leadership in the college or in the broader U of T Community, and a resume.

    Click here to apply.

  • Program Bursaries

    Mediaeval Studies Bursary:

    To be awarded to students pursuing Mediaeval Studies at St Michael’s who have demonstrated financial need, who have also applied for other funds (e.g. government assistance), and/or who have not been able to do their usual paid work, during COVID-19. Preference will be given to Mediaeval Studies students (Specialty, Major or Minor) who are studying at St. Michael’s and are registered at St. Michael’s College. If funds allow, other students in St. Michael’s Mediaeval Studies program will be eligible to receive the bursary.

    Applications are due Monday, 30 November 2020.

    Click here to apply

    For general information on grants and bursaries, as well as links to others, please see tab below.

  • Grants

    Grants – sometimes also referred to as ‘bursaries’ – are non-repayable awards awarded according to demonstrated financial need. “Financial need” is determined via a student’s provincial student loan assessment (e.g. OSAP, BCSAP, etc.).

    Undergraduate Grants at St. Mike’s

    St. Michael’s need-based grants are non-repayable.

    Expected Student Contribution

    The university and the Province expect students with financial need to contribute annually toward their educational costs via summer and part-time study period employment.

    One of the best employment opportunities available to OSAP recipients is the Work Study program. Students may apply via the Career Centre.

    IT Grant
    Students who are eligible for a USMC grant are also eligible for a one-time IT grant towards the cost of a new or repaired laptop. The IT grant is valued at up to $750.00. Proof of purchase or repair is required.

    Eligibility

    Current, full-time, registered, domestic St. Michael’s College students who have applied for provincial student loans (i.e. OSAP, BCSAP etc.) and who are pursuing their first undergraduate degree are eligible to apply for consideration for financial aid towards educational costs accrued during the 8 month academic year (September – April).

    Non-degree students are not eligible.

    Students who keep the Ontario Tuition Grant (OTG) portion of their OSAP and elect to decline their OSAP loans are not eligible.

    Students receiving out-of-province student loans are expected to have applied for UTAPS before applying for college-level grant funding.

    St. Michael’s grants will not replace a student’s UTAPS funding.

    Application

    Students may apply for grants using the Undergraduate Grant Application available on ACORN.

    Grant funding is not made available to students until after the Fall session drop deadline.

    Grant applicants are expected to make reasonable use of their Fall student loan installment and generally should not demonstrate financial need until close to the end of the Fall study session.

    Direct deposit

    Grants will be credited against outstanding tuition or residence fees.  Any amount remaining will be issued as a refund.  Refunds will be processed only through direct deposit to a bank, which must be set up on ACORN.

    Value

    Grants vary in value from as little as $200, to as much as $4500. Most are in the $500-$2000 range.

    Decisions

    Applications are processed in the order in which they are received. Applications are reviewed within 4-6 weeks from the date of their submission. Inaccurate, incomplete, or unrealistic applications will take longer.

    Students who are eligible to submit an OSAP Review will have their grant application placed on hold, pending the outcome of their Review.

    Deadlines

    Grant applications will be accepted from eligible applicants until the last teaching day of the semester in April.

    Submissions and Accessibility

    If you are unable to submit your grant application via email due to Accessibility-related concerns, please contact grants.smc@utoronto.ca and we will be happy to assist you with your application submission.

    Grants will not…

    A grant will not replace a lack of OSAP or other government assistance resulting from:

    • failing to apply in a timely manner
    • default/arrears on previous OSAP loans
    • permanent restriction due to income verification issues
    • OSAP academic suspension
    • OSAP credit-check failure

    A grant will also not:

    • provide support or emergency aid to parents, relatives and partners
    • be used to pay credit card and other debts
    • fund optional summer studies
    • cover medical or dental costs covered by the UTSU and APUS or other Health Plans
    • address misspending or financial mismanagement of OSAP
    • replace increased OSAP funding potentially available to a student via any one of a number of OSAP Review appeals

    International Students

    Before being granted admission to Canada, Canada Immigration requires international students to demonstrate that they have adequate resources in place. International students are not eligible for the University’s general college-level grants program.

    If, however, your personal and/or familial financial circumstances have unexpectedly changed since your arrival, you may be eligible to be considered for funding by a central committee at U of T’s Enrolment Services.

    Contact grants.smc@utoronto.ca to discuss the matter with your Registrar’s Office.

    The University of Toronto provides other kinds of support for international students. For more information, please see our International Students page.

    Summer Study Session

    Students taking summer studies may apply for funding consideration via Summer OSAP.

    St. Mike’s does not provide grant funding to students enrolled in Summer Abroad programs. The Summer Abroad office offers a number of need-based grants to registrants. Summer Abroad students who enroll in additional summer courses may be eligible for Summer OSAP.

    St. Mike’s does not make grant applications available to students who elect to undertake studies during the Summer sessions.

    Student parents (students with their own dependent children) constitute an exception, and are invited to email the award officer for more information at grants.smc@utoronto.ca.

    The university’s expectation is that students with financial need will pursue employment during the summer months in order to contribute toward their education-related costs during the upcoming eight-month academic year (September – April).

    External Funding

    You may also wish to review the following sources of funding external to St. Michael’s:

    Arts & Science Awards

    Other U of T awards

  • Government Financial Aid

    For information about OSAP and other Government Aid visit OSAP and Other Government Aid.

    OSAP Repayment Information Session – Friday March 1, 2019

    A representative from the National Student Loan Service Centre (NSLSC) will be visiting St. George campus to provide students with more information about OSAP and other Canadian loan repayment.

    Two sessions to choose from:

    Friday, March 1st, 2019
    11:30am – 12:30pm OR 1:00pm – 2:00pm

    OISE (252 Bloor St. W.)
    Room 5250

    If students cannot attend either of the sessions above, NSLSC also offers a recorded webinar.

    Click here to access webinar.

  • University of Toronto Financial Aid (UTAPS)

    University of Toronto financial aid programs fill the financial gap for full-time students who receive the maximum amount of government financial aid available, but whose funding doesn’t cover all university costs.

    • OSAP recipients no need to apply.  You’ll be automatically considered based on your OSAP application.
    • Students receiving other provincial/territorial government financial aid, or First Nations band funding.  Complete the 2018-19 Out of Province UTAPS application by November 1, 2018 February 1, 2019.
    • Note: Extension of application deadline to February 1, 2019.  Applications received after November 1, 2018 and by the extended deadline will be reviewed in February 2019.

    2018-19 Out of Province Financial Aid/ UTAPS application 

  • Fees and Payments

    Full payment instructions are available through the University of Toronto’s Fees website.

  • November 2020 Graduation Awards

    Graduation Awards

     

    •  The Fr. Robert Madden Leadership Awards — To be awarded to graduands who have made significant contributions to the SMC community by demonstrating leadership, cooperation and solidarity in student-run organizations or community endeavours.

     

    INSTRUCTIONS:

    SMC students that are eligible to graduate in the November 2020 ceremony will receive an email invitation to submit an application.

    Deadline for submissions is: Monday, October 26, 2020. Please direct reference letters and any questions to Adrian Ross, Office of the Principal, St. Michael’s College, usmc.principalsoffice@utoronto.ca

    Click here to apply.

     

  • Accessibility Services

    Accessibility Services at the University of Toronto provides students who have temporary and permanent disabilities with academic accommodations. Advisors are located both in the central office and on-location. The on-location Accessibility Advisor at USMC is located within the Office of the Registrar & Student Services. Further information on how to register can be found here.   Learn more about the full range of Academic Accommodations that can be provided for you.

  • Learning Strategists

    Dr. Andrea Graham is the Academic Success Learning Strategist at USMC. Andrea offers on-location appointments on Monday afternoons in the Office of the Registrar & Student Services. If you’d like an appointment with Andrea on location at USMC, please contact ask.smc@utoronto.ca.

    Julia Andrews is the Faculty of Arts and Science Learning Strategist at USMC. Julia offers on-location appointments on Thursdays and Fridays from 9-5pm in Room BR201.

    Learning Strategist’s can support students in all areas of learning and academic performance including time management, stress management, study strategies, writing prep, procrastination, critical thinking and project management. They can help you discover your best ways of learning, adapt to university expectations, increase your efficiency, identify and pursue your goals, improve your work, and get the most out of your academic learning experience.

    More information and details on how to book an appointment with a Learning Strategist at the St. George campus can be found here.

     

     

     

  • Math Success Centre

    The SMC Math Success Centre provides an opportunity for students to connect with a TA for one-on-one support in their math (MAT) courses. The Success Centre will run on Wednesdays from 2:00 to 4:00 p.m. from September 29 to December 9 2020 (inclusive). The Success Centre will be run through Quercus with live sessions presented through Bb Collaborate. To access this Success Centre kindly email alexander.bowie@utoronto.ca with your name, student number, and which MAT courses you are enrolled in.

    *The second semester schedule will be released in December 2020*

  • Computer Science Success Centre

    The SMC Computer Science Success Centre provides an opportunity for students to connect with a TA for one-on-one support in their computer science (CSC) courses. The Success Centre will run on Thursdays from 1:00 to 3:00 p.m. from October 1 to December 3 2020 (inclusive). The Success Centre will be run through Quercus with live sessions presented through Bb Collaborate. To access this Success Centre kindly email alexander.bowie@utoronto.ca with your name, student number, and which CSC courses you are enrolled in.

    *The second semester schedule will be released in December 2020*

  • Health and Wellness

    The Health & Wellness Centre at The University of Toronto provides a variety of services similar to what a family doctor offers. Details about these services, and how to make an appointment, can be found here.

     

  • Wellness Counsellor

    Nicole LeBlanc MSW, RSW has been the Wellness Counsellor at USMC since the fall of 2016. Prior to this position, she worked in Toronto and abroad counselling people through various life challenges ranging from depression, anxiety and relationship issues to more severe mental health diagnoses, trauma and addictions. Nicole draws from psychodynamic, EMDR, person-centred, CBT and solution-focused therapeutic frameworks. All students and residents of USMC are welcome to contact her via email to set up an appointment. Her services are completely confidential, in compliance with the Personal Health Information Protection Act (PHIPA).

    Contact: nicolem.leblanc@utoronto.ca

    Office: Odette 027

    Hours

    Monday, Tuesday, Thursday and Friday:

    • 9:30 a.m. to 4:30 p.m. (by appointment only; the best way to make an appointment is through email)

     

    General Wellness Resources 

    General Counselling and Mental Health

     

    Crisis Support Services

    • Toronto Distress Centre: 416-408-4357
    • Toronto Rape Crisis Centre 24-hour phone line: 416-597-8808
    • Crisis Pregnancy Support: 416-463-2722
    • U of T Sexual Violence Prevention and Support: thesvpcentre@utoronto.ca

     

    Mental Health and Addictions

     

    Spiritual Support

     

    Academic Support

     

    Physical Health

     

    For other resources in Toronto, call or visit 211.

    In case of emergency, please call 911 or visit your nearest hospital.

  • USMC Writing Centre

    Students may find university writing more challenging than in high school, but writing instructors are available to help students write more clearly, analyze thoughtfully, construct reasoned arguments, and ace their assignments.

    More information about our Writing Centre is available here.

  • Career Support

    Husna Arif is the Career Educator at USMC. Husna offers on-location appointments and workshops on Thursday Mornings from 10 am to 12:30 pm in the Office of the Registrar & Student Services.

    Husna helps students with exploring career options, application for grad school, upgrade job search skills, conduct mock interview, learn about employment opportunities, and make a plan for after graduation. If you’d like an appointment with Husna, please contact ask.smc@utoronto.ca.

    The Career Exploration & Education centre has many recourses to support students, prospective students and recent graduates. To access tools, register for workshops, or make an appointment, please visit the Career Centre website.

  • Library Services

    The Kelly Library at USMC offers a variety of services to students, including assistance with all aspects of researching and writing assignments. For more information, check out the library’s Services for Students page here.