Student Services

Student Services

Office of the Registrar and Student Services     

Updated: 16/09/2021

In support of the ongoing national efforts to address the COVID-19 pandemic, and in collaboration with the University of Toronto’s efforts, The Office of the Registrar and Student Services of St. Michael’s College will offer service to students on-line via email and Teams or by telephone.

Limited in-person appointments are available. All students arriving at the Registrar’s Office must complete and display a Green UCheck status.

Students may continue to forward inquiries to ask.smc@utoronto.ca.  Your questions will be answered directly or will be forwarded to an advisor for an on-line appointment.  Students will be scheduled into an on-line appointment conducted via Microsoft Teams or by telephone. Telephone enquiries will be answered from 10:00 am to 12:30 pm and 1:30 pm to 4:00 pm on weekdays.

Drop In Advising Sessions Have Returned

Every Tuesday and Thursday from 9:00am-10:00am, students can connect with an academic advisor from the Office of the Registrar and Student Services on a virtual drop-in basis. The virtual drop-in is an opportunity for students to discuss their concerns directly with an academic advisor. The advising is one-on-one, so you can feel confident to discuss any issues related to your studies at UofT. No registration is required. Just show up (virtually) during the drop-in times through Zoom on the SMC Office of the Registrar course.

For the latest updates on COVID-19, please visit:

Coronavirus Updates for the U of T Community

COVID-19 – Student FAQs  
USMC – COVID-19 Resources  
COVID-19 – Vice-Provost/


The Health & Wellness Centre at the University of Toronto provides a variety of services. Details about these services can be found here. Students can also access the Student Mental Health Resource.


The University will continue to reassess and update the community, in accordance with guidance offered by public health authorities and the University of Toronto.



The Registrar’s Office is the first stop for academic advice. There, students will find highly professional advisors with a wealth of experience in all areas of academic life at the University of St. Michael’s College and at the University of Toronto. Assistance with registration, course selection, program selection and scheduling are all available. In addition, advisors can provide students with guidance regarding workloads relative to other aspects of their time on campus.

Office Location & Contact Information:

Brennan Hall, 81 St. Mary Street

416-926-7117

ask.smc@utoronto.ca

If you are a high school guidance counselor looking to introduce your students to the University of St. Michael’s College, click here to book your visit today.

  • Newly Admitted Students

    Click here to visit the SMC Newly Admitted Students website.

     

  • Instructions for Graduating Students

    Instructions for Graduating Students

    The University offers graduation ceremonies twice a year: Spring Convocation in June and Fall Convocation in November.

    If you’re looking to graduate this spring or fall or wondering what the graduation process will look like for you, follow the instructions below!

    Your Degree Progress

    It is crucial that you keep track of your degree requirements, which includes the requirements of your program(s). Please refer to Degree Explorer before enrolling in courses to find out which requirements are incomplete. You may need to hold off on requesting graduation if you are unable to complete all your requirements.

    Make sure that you are following the program requirements listed on Degree Explorer and not the current program requirements listed on the Faculty of Arts and Science webpage! Degree Explorer lists all the requirements necessary for your program(s) for the year in which you enrolled in them.

    • If you have any questions or concerns related to specific program requirements, we encourage you to contact the appropriate department. See Program/Academic Units.
    • If you have any questions related to general degree requirements, we encourage you to contact the Registrar’s Office.

    Note:

    • If you would like to make changes to your programs, please make sure that you have fulfilled or are on the path to completing the requirements for a minor, major combination, or specialist program.
    • If you are unable to enrol in a course that you require to graduate, you may speak to one of our Academic Advisors about the Dean’s Promise.

    Requesting Graduation

    • June 2021
    You can no longer make a request to graduate on ACORN. Please be in touch with ask.smc@utoronto.ca to request June 2021 graduation.

    Name Changes
    Your name as it appears on ACORN is the name that will appear on your diploma.
    Please confirm that the name that is recorded on ACORN is the name you wish to display on your diploma. If not, contact us at ask.smc@utoronto.ca . You will need to present appropriate identification that contains the correct name (such as your driver’s license or passport).

    You will also be required to complete a Name Change Form, if you would like to include special characters or accents in your changed name. If so, please download and complete the Name on Diploma (June Form) or the Name on Diploma (November Form) and return the form to the address provided by the deadline listed on the Form.

    Graduation Photos by Lassman Studios

    Look for periodic e-mails from us regarding grad photos.

    Attention: Graduating students of June 2020 will be sent an email with a digital copy of the Class Composite in July

    To appear in the November Class Composite, you will have opportunities to take grad photos in August and September.

    Graduation Photo Days for Prospective Graduates of Nov 2020 sessions will be listed shortly.

    To appear in the June 2021 Class Composite, you will have opportunities to take grad photos in December, February, March, and April. Exact dates will be announced by October 2020.

    Convocation Ceremony Dates and Graduation Checklist
    See the Office of Convocation website for ceremony dates, instructions to RSVP your attendance, graduation regalia (gown & hood), and guest tickets.

  • Scholarships

    Academic Achievement Awards

    In-course Scholarships are merit-based awards based on a student’s academic performance. In course scholarships are available for students at the end of their 1st, 2nd, and 3rd years.


    Graduation Awards that do not require application:

    Father H.B. Gardner Campus Ministry Community Life Awards

    Awarded to one or more graduating students at the University of St. Michael’s College who have demonstrated outstanding contribution and service to the Campus ministry, or active service and participation in their Parish. Contribution to building a sense of community within the USMC Campus; and fostering a sense of social solidarity and inclusiveness among students on campus.

    Governor General Silver Medal Nominee

    A silver medal or a certificate awarded to a graduating student who achieves the highest academic
    standing from a bachelor’s degree program.

    College Gold Medals (3)

    The College Gold Medals are awarded to graduating students with the highest cumulative grade point average in Arts, Science and Commerce respectively.

    College Silver Medals

    College Silver Medals are awarded to all other graduating students who have a cumulative grade point average of at least 3.7.

    Alberto and Caroline Morgan Di Giovanni Centro Scuola Scholarships (2)

    Established by St. Michael’s alumni Alberto and Caroline Morgan Di Giovani, class of 1971 and 1970, in celebration of their family’s long association with the College. These are for graduating students who have achieved the top marks in Italian Studies and have demonstrated leadership and community spirit on the St. Michael’s College campus and in the community at large

    Tommaso Serrao Award

    For a graduating student who has excelled in the study of Italian.

    Ambassador of Switzerland Book Prizes in French, Italian and German

    Awarded by the Ambassador of Switzerland, these three book prizes are awarded to graduates who have excelled in French, German or Italian Studies.

    Mercier-Knowlton Prize for Philosophy and Christianity and Culture

    Established by William Leo Knowlton, class of 1927, in recognition of his deep love of philosophy and in honour of Cardinal Mercier, this is awarded to the graduating student with the highest GPA in Philosophy and/or Christianity & Culture.

    James O’Brien Book Prize

    Established in memory of James O’Brien, St. Mike’s Class of 1950, who was a graduate of the arts program and a proud student of Marshall McLuhan. This is awarded to a graduating student who has excelled in the Christianity and Culture program.

    Yearly Alumni Representatives Awards

    Awarded to students in graduating class who have been identified as representatives for their year. The award is given out by the USMC Young Alumni Committee in consultation with USMC Awards Selection Committee.

  • June Graduation Awards by Application

    Graduation Awards

    INSTRUCTIONS:

    SMC students that are eligible to graduate in the June 2021 ceremony will receive an email invitation to submit an application.

    Applications are currently closed. 

     

  • Annual Awards by Application

    Below is a list of application based awards offered in the 2020-2021 academic year.

    • Patricia Massel Bursary (1 @ $5,000) – To be awarded to a full-time SMC undergraduate student with good academic standing and demonstrated financial need. Preference will be given to students in year 3 and 4, and demonstrating service to the SMC community or broader community.
    • David & Mary Agnes Bennett Award (3 @ $1,500) – To be awarded to full-time SMC undergraduate students with good academic standing and demonstrated financial need. Must be enrolled in a Christianity & Culture program in year 3 and 4.
    • Russill Morin Award (1 @ $500) – To be awarded to a SMC undergraduate student who reflects Mr. Morin’s qualities “active participation in college activities joined with enthusiasm for college ideals”. Open to all years of study.
    • Anna Loftus Scholarship (10 @ $2,000) – To be awarded to full-time SMC undergraduate students with good academic standing and demonstrated financial need. Must be enrolled in a Celtic Studies program in any year of study.
    • Michael Walker Award (3 @ $1,500) – To be awarded to SMC undergraduate students with a minimum cgpa of 3.0 and enrolled in a Science Major or Specialist in year 3 or 4. Students must demonstrate 25 hours of community service and demonstrate financial need.

    Applications are currently closed.

  • Program Specific Bursaries & Scholarships

    There are a variety of scholarships and awards available to students enrolled in the College-sponsored programs (Book and Media Studies, Celtic Studies, Christianity and Culture, and Mediaeval Studies).

    Mediaeval Studies Bursary:

    To be awarded to students pursuing Mediaeval Studies at St Michael’s who have demonstrated financial need, who have also applied for other funds (e.g. government assistance), and/or who have not been able to do their usual paid work, during COVID-19. Preference will be given to Mediaeval Studies students (Specialty, Major or Minor) who are studying at St. Michael’s and are registered at St. Michael’s College. If funds allow, other students in St. Michael’s Mediaeval Studies program will be eligible to receive the bursary.

    Applications are currently closed. 

  • Grants

    Grants – sometimes also referred to as ‘bursaries’ – are non-repayable awards awarded according to demonstrated financial need. “Financial need” is determined via a student’s provincial student loan assessment (e.g. OSAP, BCSAP, etc.).

    Undergraduate Grants at St. Mike’s

    St. Michael’s need-based grants are non-repayable.

    Expected Student Contribution

    The university and the Province expect students with financial need to contribute annually toward their educational costs via summer and part-time study period employment.

    One of the best employment opportunities available to OSAP recipients is the Work Study program. Students may apply via the Career Centre.

    IT Grant
    Students who are eligible for a USMC grant are also eligible for a one-time IT grant towards the cost of a new or repaired laptop. The IT grant is valued at up to $750.00. Proof of purchase or repair is required.

    Eligibility

    Current, full-time, registered, domestic St. Michael’s College students who have applied for provincial student loans (i.e. OSAP, BCSAP etc.) and who are pursuing their first undergraduate degree are eligible to apply for consideration for financial aid towards educational costs accrued during the 8 month academic year (September – April).

    Non-degree students are not eligible.

    Students who keep the Ontario Tuition Grant (OTG) portion of their OSAP and elect to decline their OSAP loans are not eligible.

    Students receiving out-of-province student loans are expected to have applied for UTAPS before applying for college-level grant funding.

    St. Michael’s grants will not replace a student’s UTAPS funding.

    Application

    Students may apply for grants using the Undergraduate Grant Application available on ACORN.

    Grant funding is not made available to students until after the Fall session drop deadline.

    Grant applicants are expected to make reasonable use of their Fall student loan installment and generally should not demonstrate financial need until close to the end of the Fall study session.

    Direct deposit

    Grants will be credited against outstanding tuition or residence fees.  Any amount remaining will be issued as a refund.  Refunds will be processed only through direct deposit to a bank, which must be set up on ACORN.

    Value

    Grants vary in value from as little as $200, to as much as $4500. Most are in the $500-$2000 range.

    Decisions

    Applications are processed in the order in which they are received. Applications are reviewed within 4-6 weeks from the date of their submission. Inaccurate, incomplete, or unrealistic applications will take longer.

    Students who are eligible to submit an OSAP Review will have their grant application placed on hold, pending the outcome of their Review.

    Deadlines

    Grant applications will be accepted from eligible applicants until the last teaching day of the semester in April.

    Submissions and Accessibility

    If you are unable to submit your grant application via email due to Accessibility-related concerns, please contact grants.smc@utoronto.ca and we will be happy to assist you with your application submission.

    Grants will not…

    A grant will not replace a lack of OSAP or other government assistance resulting from:

    • failing to apply in a timely manner
    • default/arrears on previous OSAP loans
    • permanent restriction due to income verification issues
    • OSAP academic suspension
    • OSAP credit-check failure

    A grant will also not:

    • provide support or emergency aid to parents, relatives and partners
    • be used to pay credit card and other debts
    • fund optional summer studies
    • cover medical or dental costs covered by the UTSU and APUS or other Health Plans
    • address misspending or financial mismanagement of OSAP
    • replace increased OSAP funding potentially available to a student via any one of a number of OSAP Review appeals

    International Students

    Before being granted admission to Canada, Canada Immigration requires international students to demonstrate that they have adequate resources in place. International students are not eligible for the University’s general college-level grants program.

    If, however, your personal and/or familial financial circumstances have unexpectedly changed since your arrival, you may be eligible to be considered for funding by a central committee at U of T’s Enrolment Services.

    Contact grants.smc@utoronto.ca to discuss the matter with your Registrar’s Office.

    The University of Toronto provides other kinds of support for international students. For more information, please see our International Students page.

    Summer Study Session

    Students taking summer studies may apply for funding consideration via Summer OSAP.

    St. Mike’s does not provide grant funding to students enrolled in Summer Abroad programs. The Summer Abroad office offers a number of need-based grants to registrants. Summer Abroad students who enroll in additional summer courses may be eligible for Summer OSAP.

    St. Mike’s does not make grant applications available to students who elect to undertake studies during the Summer sessions.

    Student parents (students with their own dependent children) constitute an exception, and are invited to email the award officer for more information at grants.smc@utoronto.ca.

    The university’s expectation is that students with financial need will pursue employment during the summer months in order to contribute toward their education-related costs during the upcoming eight-month academic year (September – April).

    External Funding

    You may also wish to review the following sources of funding external to St. Michael’s:

    Arts & Science Awards

    Other U of T awards

  • Government Financial Aid

    For information about OSAP and other Government Aid visit OSAP and Other Government Aid.

    OSAP Repayment Information Session – Friday March 1, 2019

    A representative from the National Student Loan Service Centre (NSLSC) will be visiting St. George campus to provide students with more information about OSAP and other Canadian loan repayment.

    Two sessions to choose from:

    Friday, March 1st, 2019
    11:30am – 12:30pm OR 1:00pm – 2:00pm

    OISE (252 Bloor St. W.)
    Room 5250

    If students cannot attend either of the sessions above, NSLSC also offers a recorded webinar.

    Click here to access webinar.

  • University of Toronto Financial Aid (UTAPS)

    University of Toronto financial aid programs fill the financial gap for full-time students who receive the maximum amount of government financial aid available, but whose funding doesn’t cover all university costs.

    • OSAP recipients no need to apply.  You’ll be automatically considered based on your OSAP application.
    • Students receiving other provincial/territorial government financial aid, or First Nations band funding.  Complete the 2018-19 Out of Province UTAPS application by November 1, 2018 February 1, 2019.
    • Note: Extension of application deadline to February 1, 2019.  Applications received after November 1, 2018 and by the extended deadline will be reviewed in February 2019.

    2018-19 Out of Province Financial Aid/ UTAPS application 

  • Fees and Payments

    Full payment instructions are available through the University of Toronto’s Fees website.

  • Accessibility Services

    Accessibility Services at the University of Toronto provides students who have temporary and permanent disabilities with academic accommodations. Advisors are located both in the central office and on-location. The on-location Accessibility Advisor at USMC is located within the Office of the Registrar & Student Services. Further information on how to register can be found here.   Learn more about the full range of Academic Accommodations that can be provided for you.

  • Learning Strategy/Academic Success

    To Book an Appointment:

    Kathleen Ogden is St. Michael’s College embedded Learning Strategist. Kathleen offers virtual appointments to undergraduate students via Microsoft Teams. To book an appointment with Kathleen kindly email ask.smc@utoronto.ca with the subject line: Learning Strategist Appointment. Please include your full name, student number, and indicate your weekly availability in the email.

    What is a Learning Strategist?

    If you are wondering how a Learning Strategist can help you achieve your academic goals, see Kathleen’s message to students:

    “Learning is difficult, and figuring out how to engage with complex material is… well, weird. My work as a Learning Strategist is to help students figure out what they’re being asked to do, figure out what their strengths and capacities already are, and then figure out how to bridge the gap between those things. For some students, this means help in setting up a schedule that works for them; for others, this means figuring out what reading means in their field and at their level of study; for many others, it means building up a suite of tools to help manage stress and increase resiliency. I love nothing more than talking to people about their work and helping them figure out how to do what they’re being asked to do and how they can thrive here at UofT and beyond.”

    Tools for Academic Success:

    TFaS.jpg

    Are you a first-year SMC student who plans to take courses in Summer 2021?

    Are you are hoping to meet a specific grade requirement for program enrolment or are you trying to complete additional credits in advance of your second year?

    If you answered YES to any of the above, consider registering in Tools for Academic Success, a unique program designed to help SMC students taking Summer courses overcome academic challenges as they transition to their second year of study.

    The goals of the program are to equip you with tools AND to teach you how to use them to enhance your learning in your university courses and beyond. These tools include:

    • Time and energy management strategies;
    • Memory and concentration strategies;
    • Critical thinking, reading, and writing strategies;
    • Regular opportunities to connect with a Learning Strategist and an Academic Advisor

    This 8-week course is not for degree credit but is designed to be taken while you are in Summer courses, and any of the work involved will be directly applicable to the course-work, assignments, and studying for the academic courses that you’re taking. However, if you’re not taking a summer course and still want to take this course, there will be ways of practicing using the tools that will help you to learn to recognize how you learn best!

    Use the link below to register:

    JOIN – TOOLS FOR ACADEMIC SUCCESSLinks to an external site.

    If you have any questions, please feel free to email Alex Bowie, Assistant Registrar, alexander.bowie@utoronto.ca or Kathleen Ogden, SMC’s on-location Learning Strategist, kathleen.ogden@utoronto.ca for more information.

    You can also attend one of the following drop-in information sessions to speak with Kathleen and Alex. The Zoom link to join is below:

    Thursday, April 22nd from 5:00pm-6:00pm EST

    Thursday, April 29th from 8:00am-9:00am EST

    Friday, April 30th from 11:00am-12:00pm EST

    Join Zoom Meeting

    https://us02web.zoom.us/j/82284171088?pwd=VGpNcjVmck9xNDcvOWc4RkNsS1FRQT09 (Links to an external site.)

    Meeting ID: 822 8417 1088

    Passcode: RsNm8K

    Asynchronous Academic Success Support:

    For more details on accessing asynchronous academic support and study hacks please visit the University of Toronto Youtube Channel.

  • Math Success Centre

    The SMC Math Success Centre provides an opportunity for students to connect with a TA for one-on-one support in their math (MAT) courses. The Success Centre will run on Wednesdays from 2:00 to 4:00 p.m. from January 20 to April 14, 2021 (excluding reading week). The Success Centre will be run through Quercus with live sessions presented through Bb Collaborate. To access this Success Centre kindly email alexander.bowie@utoronto.ca with your name, student number, and which MAT courses you are enrolled in.

  • Computer Science Success Centre

    The SMC Computer Science Success Centre provides a “drop-in” opportunity for students to connect with a TA for one-on-one support in their computer science (CSC) courses. The Success Centre will run on Thursdays from 2:00 to 4:00 p.m. from January 21 to April 15 2021 (excluding reading week). The Success Centre will be run through Quercus with live sessions presented through Bb Collaborate. To access this Success Centre kindly email alexander.bowie@utoronto.ca with your name, student number, and which CSC courses you are enrolled in.

  • Health and Wellness

    For a comprehensive list of  Health and Wellness resources offered by St. Michael’s College and the University of Toronto click here.

    If you or someone you know is in distress

    • Ontario Mental Health Helpline: 1-866-531-2600
    • Gerstein Centre Crisis Line: 416-929-5200
    • U of T Health & Wellness Centre: 416-978-8030
    • Canada Suicide Prevention Service phone available 24/7:  1-833-456-456
    • Catholic Family Services: to arrange for an Online Quick Access Single Session, call 416-921-1163 or 416-222-0048 and leave a message with your name and contact information.
    • To get health advice or general health information from a Registered Nurse, call Telehealth Ontario at 1-866-797-0000 or visit the Telehealth website.

    University of St. Michael’s College Resources

    If you need to talk to someone right NOW

    • My SSP: 1-844-451-9700
    • Good2Talk: 1-866-925-5454, 24/7

    Wellness Counsellor: Nicole LeBlanc MSW, RSW. All students and residents of St. Michael’s are welcome to set up an online half-hour counseling appointment with her by email: nicolem.leblanc@utoronto.ca. Her services are completely confidential, in compliance with the Personal Health Information Protection Act (PHIPA).

    Ask.smc@utoronto.ca offers a single point of access for student to find the help they need, including:

    • Academic Success Learning Strategists support students in all areas of learning and academic performance. Appointments with Kathleen Ogden can be set up through ask.smc@utoronto.ca. Additional resources for academic success are available through University of Toronto Student Life.
    • Accessibility Services at the University of Toronto can help students with temporary and permanent accessibility needs receive necessary academic accommodations. St. Michael’s accessibility advisor can be reached through ask.smc@utoronto.ca, and more information about registering for services is available through University of Toronto Student Life.
    • The Writing Centre at the John M. Kelly Library at St. Michael’s offers one-on-one appointments for students looking for guidance on all aspects of the writing process, from researching and outlining to drafting and editing. Focused research help is also available.
    • St. Michael’s Career Educator Husna Arif helps students with exploring career options, applications for grad school, and other plans for after graduation. To schedule digital appointments email ask.smc@utoronto.ca.

    The Office of the Dean of Students makes peer-to-peer support available for all St. Michael’s students:

    • The Mentorship Program pairs incoming students with upper-year students who can connect them to academic and wellness-focused resources.
    • The Commuter Don and Residence Don teams connect students in their constituencies to the larger St. Michael’s community.
  • USMC Writing Centre

    Students may find university writing more challenging than in high school, but writing instructors are available to help students write more clearly, analyze thoughtfully, construct reasoned arguments, and ace their assignments.

    More information about our Writing Centre is available here.

  • Career Support

    Husna Arif is the on-location Career Educator at USMC. Husna continues to offer appointments virtually at this time. If you’d like an appointment with Husna, please contact ask.smc@utoronto.ca.

    Husna helps students with exploring career options, graduate school applications, developing job search skills, conducting mock interview, learning about employment opportunities, and making plans for after graduation.

    The Career Exploration & Education Centre has many recourses to support students, prospective students and recent graduates. To access tools, register for workshops, or make an appointment, please visit the Career Centre website.

  • Library Services

    The Kelly Library at USMC offers a variety of services to students, including assistance with all aspects of researching and writing assignments. For more information, check out the library’s Research page here.