Student Services Student Services Registrar’s Office The Registrar’s Office is the first stop for academic advice. There, students will find highly professional advisors with a wealth of experience in all areas of academic life at the University of St. Michael’s College and at the University of Toronto. Assistance with registration, course selection, program selection and scheduling are all available. In addition, advisors can provide students with guidance regarding workloads relative to other aspect of their time on campus. Office Location & Contact Information: Brennan Hall, 81 St. Mary Street 416-926-7117 firstname.lastname@example.org Office Hours: Monday-Thursday: 9:30 a.m. to 4:30 p.m. Friday: 10:00 a.m. to 4:00 p.m. Please note that our office is closed daily from 12:30 to 1:30 p.m. Our drop-in hours for academic advising are from 2:00 to 4:00 p.m. daily. We receive drop-ins on a first-come, first-served basis. To book a scheduled appointment between 10:00 a.m. and 12:00 p.m., please contact email@example.com. If you are a high school guidance counselor looking to introduce your students to the University of St. Michael’s College, click here to book your visit today. Instructions for Graduating Students If you’re looking to graduate this spring or fall—or wondering what the graduation process will look like for you—follow the instructions below! Your Degree Progress It is crucial that you keep track of your degree requirements, which includes the requirements of your program(s). Please refer to Degree Explorer before enrolling in courses, to find out which requirements are incomplete—you may need to hold off on requesting graduation if you are unable to complete all your requirements within the Fall/Winter session. Make sure that you are following the program requirements listed on Degree Explorer and not the current program requirements listed on the Faculty of Arts and Science webpage! Degree Explorer lists all the requirements necessary for your program(s) for the year in which you enrolled in them. If the concerns you have are related to a specific program/department, we would encourage you to contact the appropriate department: http://www.artsci.utoronto.ca/current/advising/departments. If you notice any discrepancies related to your degree requirements, we encourage you to contact the Registrar’s Office. Note: If you would like to make changes to your programs, please make sure that you have fulfilled or are on the path to completing the requirements for a minor, major combination, or specialist programs. If you are unable to enrol in a course that you require to graduate, you may speak to one of our Academic Advisors about the Dean’s Promise. Requesting Graduation Requesting graduation is simple; if you are currently completing all the requirements of your degree, the option to request graduation will appear on ACORN in late September (late June for November graduation). Click “Graduation & Convocation” on the left side-bar, then select the option displaying your intent to graduate. The deadline to request graduation is the end of January (for the Fall/Winter session; August for November graduation). If you have missed the deadline, please contact our Registrar’s Office as soon as possible. Your intent to graduate: allows your program department(s) to perform an assessment and ensure that you are on the path to completing the program(s). The departments will approve your status through the Office of the Faculty Registrar between December-March for June grads and August-October for November grads. allows our office to verify your eligibility to graduate. If you wish to receive a letter confirming your eligibility, please contact our Registrar’s Office: Student Services informs us about your eligibility to take grad photos! If you are eligible to graduate, please request it as soon as possible to receive information about grad photo opportunities. All information regarding your intent to graduate will be sent to your UofT e-mail. Name and Degree Changes Please confirm that the name that is recorded on ACORN is the name you wish to display on your diploma. If not, visit the Registrar’s Office with the appropriate identification that contains the correct name (such as your driver’s license or passport). You will also be required to complete a Name Change Form. If you would like to include special characters or accents in your changed name, you will need to fill out this form and submit it to the Office of Convocation: http://www.convocation.utoronto.ca/wp-content/uploads/2018/11/NAME-ON-DIPLOMA-JUNE-FORM.pdf. The deadline to make changes to your name on your diploma is March 21, 2019. If you wish to graduate with a different degree than the one listed on ACORN (e.g., an B.Sc. rather than B.A.), you must contact our office. Graduation Photos, Gowns, and Regalia Look for an e-mail from us regarding grad photos in November 2019 (TBA for November 2019 graduation), which will provide you with your school ID and instructions for booking a photo-taking session on the Lassman Studios website. You will have opportunities to take grad photos in December, February, and March. Please book them as soon as possible and arrive to your session at least five minutes early per the studio’s regulations. See the Office of Convocation’s website for instructions to RSVP your attendance at convocation and ordering your graduation gown and regalia: http://www.convocation.utoronto.ca/preparing-to-graduate/graduation-timeline-and-checklist. The dates to do so are May 6-May 21, 2019. St. Michael’s College convocations will be held on June 14, 2019. The November convocation dates are TBA. SMC Graduation Awards Graduation Awards (By Application) The W. B. Dunphy Medal –– To be awarded to a graduand who has been most successful in combining good academic achievement with sustained commitment to volunteer service in the wider community (minimum 3.3 CGPA). The Marina Santin Award (minimum $1500) — To be awarded to a woman graduand who has distinguished herself by an active and constructive involvement in the life of the College and who exemplifies the Christian ideals of joyful engagement in life, openness to others, service to the community, and responsible leadership. Good academic standing (minimum 3.3 CGPA). The Fr. Robert Madden Leadership Awards — To be awarded to graduands who have made significant contributions to the SMC community by demonstrating leadership, cooperation and solidarity in student-run organizations or community endeavours. The Fr. Henry Carr, CSB, Award –– To be awarded to a graduand who has made an outstanding contribution to the SMC/University of Toronto communities in athletics, academics, leadership, or student life. Good academic standing is required (minimum 3.3 CGPA). The Sir Bertram C.A. Windle Graduate Scholarship (minimum $2,000) –– To be awarded to a student who will be entering a liberal arts graduate program at the University of Toronto in the September following graduation. The Principal’s Medal — To be awarded to a graduand who has made a distinct contribution to life at the College, who has upheld the practice of Catholicism proper to this university community, and who has participated fully in college life. The candidate must have a good academic record (minimum 3.5 CGPA). INSTRUCTIONS: Deadline to submit application and supporting documents: Monday, April 8, 2019 at 5:00pm. Applications and supporting documents must be submitted online. Letters of recommendation to be emailed to: Miranda Cheng, Associate Registrar, firstname.lastname@example.org **A separate application is required if you would like to be considered for the Young Alumni Award.** SMC Young Alumni Award (Click here to apply) Purpose: Awarded to a student who has demonstrated involvement and leadership at USMC, in the U of T community, and in the local community that encompasses the values of UMSC, including volunteerism, contribution to student life, and spirit of inclusiveness. Applicants need to submit a resume and brief description of their volunteer activities. The value of this award is $1000. DEADLINE: May 24th, 2019 Graduation Awards (No Application) All eligible graduands will automatically be considered for the following awards; Application is not required. The Alberto and Caroline Morgan Di Giovanni Centro Scuola Scholarships — To be awarded to graduand(s) with a high average in Italian Language and Literature programs. Two awards available. The Mercier-Knowlton Prize for Philosophy in Christianity and Culture – To be awarded to a graduand with the highest marks in Christianity and Culture and Philosophy. The Ambassador of Switzerland Book Prize in French – To be awarded to a graduand with a high average in a program in French. The Ambassador of Switzerland Book Prize in German – To be awarded to a graduand with a high average in a program in German. The Ambassador of Switzerland Book Prize in Italian– To be awarded to a graduand with a high average in a program in Italian. College Gold Medals – Arts, Commerce and Science: To be awarded to the top graduand in each area. The James O’Brien 5T0 Book Award – To be awarded to a deserving graduand enrolled in the Christianity and Culture Program as a major, minor or specialist. $200 gift certificate to UofT bookstore. The Tommaso Serrao Award – To be awarded to a graduand enrolled in a Major or Specialist offered by the Department of Italian Studies. Value of $500. College Silver Medals – To be awarded to all graduands with cGPA of at least 3.70. Newly Admitted Students Click here to visit the SMC Newly Admitted Students website. Scholarships Academic Achievement Award In-course Scholarships are merit-based awards based on a student’s academic performance. In course scholarships are available for students at the end of their 1st, 2nd, and 3rd years. Graduation Awards that do not require application: Father H.B. Gardner Campus Ministry Community Life Awards Purpose: Awarded to one or more Graduating students at the University of St. Michael’s College who have demonstrated outstanding contribution and service to the Campus ministry, or active service and participation in their Parish. Contribution to building a sense of community within the USMC Campus; and fostering a sense of social solidarity and inclusiveness among students on campus. Governor General Silver Medal Nominee Purpose: A silver medal or a certificate awarded to a graduating student who achieves the highest academic standing from a bachelor’s degree program. Yearly Alumni Representatives Award Purpose: Awarded to students in graduating class who have been identified as representatives for their year. The award is given out by the USMC Young Alumni Committee in consultation with USMC Awards Selection Committee. Young Alumni Award Purpose: Awarded to a student who have demonstrated involvement and leadership at USMC, in the U of T community, and in the local community that encompasses the values of UMSC, including volunteerism, contribution to student life, and spirit of inclusiveness. Applicants need to submit an essay (250 words) to describe how they have demonstrated the values of SMC through leadership in the college or in the broader U of T Community, and a resume. Click here to apply. Grants Grants – sometimes also referred to as ‘bursaries’ – are non-repayable awards awarded according to demonstrated financial need. “Financial need” is determined via a student’s provincial student loan assessment (e.g. OSAP, BCSAP, etc.). Undergraduate Grants at St. Mike’s St. Michael’s need-based grants are non-repayable. Expected Student Contribution The university and the Province expect students with financial need to contribute annually toward their educational costs via summer and part-time study period employment. One of the best employment opportunities available to OSAP recipients is the Work Study program. Students may apply via the Career Centre. IT Grant Students who are eligible for a USMC grant are also eligible for a one-time IT grant towards the cost of a new or repaired laptop. The IT grant is valued at up to $750.00. Proof of purchase or repair is required. Eligibility Current, full-time, registered, domestic St. Michael’s College students who have applied for provincial student loans (i.e. OSAP, BCSAP etc.) and who are pursuing their first undergraduate degree are eligible to apply for consideration for financial aid towards educational costs accrued during the 8 month academic year (September – April). Non-degree students are not eligible. Students who keep the Ontario Tuition Grant (OTG) portion of their OSAP and elect to decline their OSAP loans are not eligible. Students receiving out-of-province student loans are expected to have applied for UTAPS before applying for college-level grant funding. St. Michael’s grants will not replace a student’s UTAPS funding. Application Students may apply for grants using the Undergraduate Grant Application available on ACORN. Grant funding is not made available to students until after the Fall session drop deadline. Grant applicants are expected to make reasonable use of their Fall student loan installment and generally should not demonstrate financial need until close to the end of the Fall study session. Direct deposit Grants will be credited against outstanding tuition or residence fees. Any amount remaining will be issued as a refund. Refunds will be processed only through direct deposit to a bank, which must be set up on ACORN. Value Grants vary in value from as little as $200, to as much as $4500. Most are in the $500-$2000 range. Decisions Applications are processed in the order in which they are received. Applications are reviewed within 4-6 weeks from the date of their submission. Inaccurate, incomplete, or unrealistic applications will take longer. Students who are eligible to submit an OSAP Review will have their grant application placed on hold, pending the outcome of their Review. Deadlines Grant applications will be accepted from eligible applicants until the last teaching day of the semester in April. Submissions and Accessibility If you are unable to submit your grant application via email due to Accessibility-related concerns, please contact email@example.com and we will be happy to assist you with your application submission. Grants will not… A grant will not replace a lack of OSAP or other government assistance resulting from: failing to apply in a timely manner default/arrears on previous OSAP loans permanent restriction due to income verification issues OSAP academic suspension OSAP credit-check failure A grant will also not: provide support or emergency aid to parents, relatives and partners be used to pay credit card and other debts fund optional summer studies cover medical or dental costs covered by the UTSU and APUS or other Health Plans address misspending or financial mismanagement of OSAP replace increased OSAP funding potentially available to a student via any one of a number of OSAP Review appeals International Students Before being granted admission to Canada, Canada Immigration requires international students to demonstrate that they have adequate resources in place. International students are not eligible for the University’s general college-level grants program. If, however, your personal and/or familial financial circumstances have unexpectedly changed since your arrival, you may be eligible to be considered for funding by a central committee at U of T’s Enrolment Services. Contact firstname.lastname@example.org to discuss the matter with your Registrar’s Office. The University of Toronto provides other kinds of support for international students. For more information, please see our International Students page. Summer Study Session Students taking summer studies may apply for funding consideration via Summer OSAP. St. Mike’s does not provide grant funding to students enrolled in Summer Abroad programs. The Summer Abroad office offers a number of need-based grants to registrants. Summer Abroad students who enroll in additional summer courses may be eligible for Summer OSAP. St. Mike’s does not make grant applications available to students who elect to undertake studies during the Summer sessions. Student parents (students with their own dependent children) constitute an exception, and are invited to email the award officer for more information at email@example.com. The university’s expectation is that students with financial need will pursue employment during the summer months in order to contribute toward their education-related costs during the upcoming eight-month academic year (September – April). External Funding You may also wish to review the following sources of funding external to St. Michael’s: Arts & Science Awards Other U of T awards Government Financial Aid For information about OSAP and other Government Aid visit OSAP and Other Government Aid. OSAP Repayment Information Session – Friday March 1, 2019 A representative from the National Student Loan Service Centre (NSLSC) will be visiting St. George campus to provide students with more information about OSAP and other Canadian loan repayment. Two sessions to choose from: Friday, March 1st, 2019 11:30am – 12:30pm OR 1:00pm – 2:00pm OISE (252 Bloor St. W.) Room 5250 If students cannot attend either of the sessions above, NSLSC also offers a recorded webinar. Click here to access webinar. University of Toronto Financial Aid (UTAPS) University of Toronto financial aid programs fill the financial gap for full-time students who receive the maximum amount of government financial aid available, but whose funding doesn’t cover all university costs. OSAP recipients no need to apply. You’ll be automatically considered based on your OSAP application. Students receiving other provincial/territorial government financial aid, or First Nations band funding. Complete the 2018-19 Out of Province UTAPS application by November 1, 2018 February 1, 2019. Note: Extension of application deadline to February 1, 2019. Applications received after November 1, 2018 and by the extended deadline will be reviewed in February 2019. 2018-19 Out of Province Financial Aid/ UTAPS application Fees and Payments Full payment instructions are available through the University of Toronto’s Fees website. Accessibility Services Accessibility Services at the University of Toronto provides students who have temporary and permanent disabilities with academic accommodations. Advisors are located both in the central office and on-location. The on-location Accessibility Advisor at USMC is located within the Office of the Registrar & Student Services. Further information on how to register can be found here. Learn more about the full range of Academic Accommodations that can be provided for you. Learning Strategists Dr. Andrea Graham is the Academic Success Learning Strategist at USMC. Andrea offers on-location appointments on Monday afternoons in the Office of the Registrar & Student Services. If you’d like an appointment with Andrea on location at USMC, please contact firstname.lastname@example.org. Julia Andrews is the Faculty of Arts and Science Learning Strategist at USMC. Julia offers on-location appointments on Thursdays and Fridays from 9-5pm in Room BR201. Learning Strategist’s can support students in all areas of learning and academic performance including time management, stress management, study strategies, writing prep, procrastination, critical thinking and project management. They can help you discover your best ways of learning, adapt to university expectations, increase your efficiency, identify and pursue your goals, improve your work, and get the most out of your academic learning experience. More information and details on how to book an appointment with a Learning Strategist at the St. George campus can be found here. Math Success Centre The Math Success Centre provides free one-on-one tutoring to USMC students in the Office of the Registrar & Student Services. DROP-IN HOURS: Winter 2019 Schedule Tuesdays: 10 am – 12:30 pm Wednesdays: 1:30 pm – 4 pm Closures: Reading Week Health and Wellness The Health & Wellness Centre at The University of Toronto provides a variety of services similar to what a family doctor offers. Details about these services, and how to make an appointment, can be found here. Wellness Counsellor Nicole LeBlanc MSW, RSW has been the Wellness Counsellor at USMC since the fall of 2016. Prior to this position, she worked in Toronto and abroad counselling people through various life challenges ranging from depression, anxiety and relationship issues to more severe mental health diagnoses, trauma and addictions. Nicole draws from psychodynamic, EMDR, person-centred, CBT and solution-focused therapeutic frameworks. All students and residents of USMC are welcome to contact her via email to set up an appointment. Her services are completely confidential, in compliance with the Personal Health Information Protection Act (PHIPA). Contact: email@example.com Office: Odette 027 Hours Monday, Tuesday, Thursday and Friday: 9:30 a.m. to 4:30 p.m. (by appointment only; the best way to make an appointment is through email) General Wellness Resources General Counselling and Mental Health Good2Talk 24-hour phone counselling: 1-866-925-5454 Counseline: 416-946-5117 Catholic Family Services (walk-in counselling available) Wellness Workshops at U of T Mental Health services at U of T Crisis Support Services Toronto Distress Centre: 416-408-4357 Toronto Rape Crisis Centre 24-hour phone line: 416-597-8808 Crisis Pregnancy Support: 416-463-2722 U of T Sexual Violence Prevention and Support: firstname.lastname@example.org Mental Health and Addictions Smoking Cessation Problem Gambling Helpline: 1-888-230-3505 Drug and Alcohol Helpline: 1-800-565-8603 Eating Disorders support Spiritual Support USMC Campus Ministry St. Basil’s Catholic Parish The Newman Centre Multi-Faith Centre Academic Support Academic Success Centre at U of T Accessibility Services Centre for International Experience Physical Health USMC Intramurals: email@example.com Athletics at U of T: firstname.lastname@example.org USMC Wellness Studio General Health services For other resources in Toronto, call or visit 211. In case of emergency, please call 911 or visit your nearest hospital. USMC Writing Centre Students may find university writing more challenging than in high school, but writing instructors are available to help students write more clearly, analyze thoughtfully, construct reasoned arguments, and ace their assignments. More information about our Writing Centre is available here. Career Support Husna Arif is the Career Educator at USMC. Husna offers on-location appointments and workshops on Thursday Mornings from 10 am to 12:30 pm in the Office of the Registrar & Student Services. Husna helps students with exploring career options, application for grad school, upgrade job search skills, conduct mock interview, learn about employment opportunities, and make a plan for after graduation. If you’d like an appointment with Husna, please contact email@example.com. The Career Exploration & Education centre has many recourses to support students, prospective students and recent graduates. To access tools, register for workshops, or make an appointment, please visit the Career Centre website. Library Services The Kelly Library at USMC offers a variety of services to students, including assistance with all aspects of researching and writing assignments. For more information, check out the library’s Services for Students page here.